HR Policies and Activities: Can Someone Explain What They Really Are?

Hi friends,

Could you please tell me what are HR policies and activities?

Hi Sridevi,

HR policies are the practices followed within an organization in the form of rules and regulations, code of conduct, training policy, recruitment policy, etc. There could be a variety of policies depending upon the culture of the organization and the maturity of the company. They are usually framed for systematic working and to establish discipline and good behavior within the company.

If you want to understand some specific policy, please mention that, and we shall definitely reply to your mail.

Regards,
Pooja

Hi Pooja,

I would like to know what the notice period an IT company should ask for from:
1) Management
2) Engineers
3) Marketing and HR people.

I believe it should be different for all categories. Kindly help.

Thanks and Regards,
Seema Gopal

Hi Seema,

You are correct; the notice period differs with every position. Every position has different authority, lines of communication, and levels of responsibility. The higher you go on the above parameters, the more important your position is within the organization. There is no difference in functions, but the notice period varies with positions. In my organization, the notice period for VPs and above is 3 months, for middle-level management like managerial positions is 2 months, and for the rest, it is 1 month. This policy is in place because the departure of senior individuals directly or indirectly affects the organization's operations. Additionally, it is easier to replace personnel at the entry level and becomes increasingly challenging as you move up the hierarchy. Issues such as confidentiality, trust, and values need to be thoroughly assessed for individuals in top management positions, making it more challenging, though not impossible, to find the right candidate for those roles.

Regards,
Pooja

Hi friends,

I'm a new member in this forum and I want to know how exit interviews help an organization and also a format for the confirmation letter.

Thanks,
Richa

Dear, please let me know what exact information you want about payroll. Maybe I can help you.

Regards,
Pooja

Hi Sridevi,

Payroll is all about salary administration. It includes complete salary details of each employee with their respective breakups along with PF, ESIC, GRATUITY, and other components included. It also calculates leaves and absenteeism records. Basically, it is all about maintaining salaries of employees.

Regards,
Pooja

Thank you very much, Pooja.

Actually, I have completed my MBA in HR and currently, I am working as a Senior IT Recruiter. Now, I aim to advance my career in the HR field, focusing on areas like payroll management, time management, employee relations, and all HR activities. Could you please guide me on how to proceed and the requirements to develop my career in HR?

Thanks, Sri.

Hi Sri,

It can be a little challenging for HR professionals to transition into a generalist role after spending a few years in a specialist role. However, don't worry, as it is not impossible. What you should do is focus on a specific subject like Performance Appraisal and gather as much information as you can. Continuously study various aspects of HR and when you feel you have acquired a good amount of knowledge and are capable of handling HR processes, you can start attending interviews. Another option could be to inquire within your organization about transferring to a different role. You can also participate in seminars that cover these short courses to stay updated on the latest HR trends.

Regards,
Pooja

Thank you very much, Pooja, for helping me. I'm having one doubt. If an interviewer asks about why you are looking for a change, what is the right answer for that question? In what way should we impress?

Thanks,
Sri

Hi Sri,

I guess the answer to that question totally depends on what makes you apply for the job firstly and then appear for the job. The answers that we give during interviews should not be only to impress the interviewer but at times have to be genuine. Since we have to be 100% certain that once we join the company, we will be happy with the new profile.

Anyway, the answer that you could give is that you are keen on the profile that they have to offer to you since you see growth prospects and learning opportunities in that position. At the same time, your knowledge is apt to contribute to the company in turn. You are interested because you want to continuously upgrade yourself, which you see with the new company.

I guess we can frame our sentences according to the profile and situation. Keep yourself flexible and honest on this.

Regards,
Pooja

Hello Sridevi, Pooja, and Seema,

Nice to see your posts. Till recently, resources like finance, machines, etc. have been given priority. The administration was handling only the papers and files of the human being, and the major lacking was focus on the resources of the human being. Then slowly, the focus got initiated on 'human being', and it was felt and realized that 'human beings' are the major resources for any organization. Hence, we are here now.

The policies of HR are mostly common to any given situation. However, the implementation methodologies vary based on the culture, geographical condition, finance, etc. The ultimate aim of HR policies is to understand the human value and help individuals have upward mobility in their lives so that they play a vital role in the growth of the organization.

Best wishes,

Senthil Raj
Email: karpavi_raj@yahoo.com

Dear Friend,

Although Ms. Pooja has given a very well overview of the HR policies, I would also like to add the following policies and procedures related to HR:

- Compensation Policy
- Grade Structures
- Incentives for Controller Marketing & Sales
- Disbursement of Payroll & Allowances Policy
- Loan Policy
- Vehicle Loan Policy (if any)
- Bonus
- Ex-Gratia
- Recruitment Policy
- Training Policy
- Orientation Policy
- Separation Policy
- Exit Interview Policy
- Company Service Rules
- Punctuality Policy
- Promotion Campaign Policy
- Official Visits / Regulatory Matters Policy
- Suggestion Boxes Policy
- Advertisement Policy
- Communication Policy
- Mobile Phones Policy
- Visiting Cards, Letterheads Policy
- Traveling Policy
- Tour Report
- Official Visits / Post Visit Report Policy
- Leave Policy

Hope this will help you understand the HR policies and procedures.

Jay
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