Here is another sample I came across;
MINUTES
Thursday, September 8, 2005 12:00 pm to 1:30 pm ACE Head Office Boardroom 100 Adelaide Street West, Suite 1302
Toronto, Ontario
Present: Dave Henderson (D.H.) Rob Patterson (R.P.) Dave Lacey (D.L.) Raj Kothari (R.K.) Bruce Nasby (B.N.)
Regrets: Amy Harder (A.H.) Jaime Hurlbut (J.H.)
Ex Officio: Jeff Coleman (J.C.) James Dyke (J.D.)
Be sure to include the initials of all those present for easy reference during the Minutes. Ex Officio refers to people who are present at the meeting, but who are not official Board members (such as ACE Students invited to attend the meeting).
List of Action Items: □ Make discussed change to Minutes of last meeting and distribute to Board within one week (Coordinator) □ Prepare one-pager of results on Fall Semester Used Bookstore and distribute
to Board for next meeting (Project Leader) □ Submit revised recruitment strategy for Winter Semester to Board for next meeting (VP Internal Relations) □ Select Project Leader for Hockey Economics project within two weeks (VP
Education)
□ Distribute approved financial statements for 2004-05 to Board (Finance Committee)
Include a highlighted List of Action Items on the front page of the Minutes for easy reference. The Coordinator should follow up on all action items with those responsible for their completion (in brackets), especially if information or materials related to action items must be distributed to the Board for the next meeting or by a specified date.
Notes on recording the Minutes, in order to keep them short and to the point:
Business Advisory Board Minutes Template
[ACE Team Insert mission statement here] Example: ACEs mission is to advance Canadian entrepreneurship by teaching and igniting Canadian youth to create brighter futures for themselves and their communities.
To avoid including excess detail in the Minutes, make reference to other documents (project one-pagers, notes of Committee meetings, etc.) Rather than include he said, she said discussions in the Minutes, discuss with the Chair how to manage discussions so that a consensus is reached on all key issues. Whenever possible, encourage recommendations and action items for inclusion in the
Minutes.
12:00 Welcome and introductions (Chair) Introduction of Bruce Nasby (B.N.) as newest addition to the Board
12:05 Review and approval of the Agenda (Chair) Moved by D.H., seconded by R.K.
12:07 Review and approval of the Minutes of last meeting (Chair) Add R.K. to list of people on the Finance Committee Action item: Make discussed change to Minutes of last meeting and distribute to Board within one week
(Coordinator) Moved by B.N., seconded by R.P.
12:12 Update from ACE [Team Name] (J.D.) (For detailed information, refer to update one-pager) Start of 2005-06 year with 12 returning members and 7 new members so far
Main summer project was a Start Your Own Lemonade Stand Toolkit Fall Semester Used Bookstore ongoing, will conclude midOctober Action item: Prepare one-pager of results on Fall Semester
Used Bookstore and distribute to Board for next meeting (Project Leader)
12:22 Discussion of student recruitment strategy for 2005-06 (J.C.) Goal for Fall Semester was 12 returning members and 6 new members goal attained Goal for Winter Semester is 18 returning members and 10
new members Recommendation: Revise current student recruitment strategy to attain goal for Winter Semester Action item: Submit revised recruitment strategy for Winter
Semester to Board for next meeting (VP Internal Relations)
Business Advisory Board Minutes Template
[ACE Team Insert mission statement here] Example: ACEs mission is to advance Canadian entrepreneurship by teaching and igniting Canadian youth to create brighter futures for themselves and their communities.
12:40 Discussion of Hockey Economics project (D.H.) Introduction of project result of a partnership between NHL and ACE [Team Name] using D.H. as liaison (D.H.) Recommendation: First step is to name a Project Leader Action item: Select Project Leader for Hockey Economics
project within two weeks (VP Education)
1:00 Report from Finance Committee (Chair J.D.) (For more detail, refer to notes of last Finance Committee meeting) Financial statements for 2004-05 released by ACE [Team
Name] in July 2005 Finance Committee meeting held in August 2005 to review and approve financial statements for 2004-05 Action item: Distribute approved financial statements for
2004-05 to Board (Finance Committee)
1:20 Other business (Chair) Note mention of ACE [Team Name] on the front page of the September 2, 2005 edition of The Globe and Mail (R.P.)
1:25 Next meeting/event (Chair) Next meeting on Thursday, December 8, 2005 from 12:00 to 1:30 pm Next event is the ACE [Team Name] Open House
(networking function) on Friday, September 30 at 4:30 pm
1:30 Adjournment (Chair)
Cheers
Prof.Lakshman