Need Help with Manpower Planning and Budgeting for a Multi-Branch Company?

Hi! :icon10:

Can anyone help me with manpower planning and budgeting format? I recently joined a new manufacturing company with more than 10 branches. I need a reliable format that can help me keep a record of current manpower, future requirements, and total payroll costs both current and forecasted.

Thanks,
Subuzz

How has the company been doing it until now? Is there any historical data available?

Please post some dummy data in the format you have; I'm sure I can come up with something to help. Also, let me know of any specific needs you have.

Dear Subbuz,

Attached herewith is the manpower budgeting file used for my organization.

Hope it helps :)

Hi Mani,

The Excel sheet shows only the additional manpower required and the summarized headcount of each department. You can prepare in the Excel sheet department-wise strength details based on the approval of the manpower in your organization. Hope this gives you a very clear picture of the format.

Regards,
R. Devarajan

Hi, I have joined a company which is newly formed. I am heading a department, and now I have to give a projection of the manpower requirement for my department. Can anyone please help me to define the requirement?

Well, you need to conduct a workload analysis for your department to determine the required manpower based on the present workload. Next, review your department's mission/goals for the upcoming year and use historical data to anticipate the workload increase needed to achieve those goals. Conduct another workload analysis to determine the necessary staffing levels for your department.

For example, if you are in a packaging department where you pack 1000 packs a day, and on average, it takes 1 minute to pack one item (this benchmark applies to all types of work such as packing, assembling, etc.), the total time required to pack 1000 packs is 1000 minutes or approximately 16 hours. If your daily working hours are 6 hours, you would need 3 persons to complete this task daily. Similarly, if your goal is to increase the daily packing to 2000 packs, you would require 6 persons using the same formula.

I hope this explanation helps.

I got an assignment in the office to do analysis and design for Manpower budgeting and planning. I'm confused whether it is only headcount estimate or financial impact too. If financial impact too, then how? Please help me at jalilahmed99@hotmail.com.

Hi,

For MPP, you need to analyze your work/production on a monthly basis and validate your manpower with the process. After that, make the requirement on a monthly basis and skill basis. Accordingly, make a budget for the same and take monthly expenses of the required + available manpower and compare with the last data of the same month and volume-wise.

I am not able to understand the Excel sheet. Kindly explain the points like additional, replacement, total headcount, and total manpower approved.

Anima Rani
Executive HR

Help! I've downloaded the file, but when I tried to open it, there was an error message: "File Corrupted."

Hi there, Jalil. Of course, when doing manpower budgeting and planning, the financial implication is most important. It involves determining various factors such as:

- The total salaries the organization is paying for existing employees annually.
- The planned increments for existing employees.
- The amount allocated for bonuses.
- Annual employee insurance costs.
- The budget for training, including travel expenses, accommodation, and training fees.

This analysis pertains to existing employees. Next, a similar evaluation needs to be conducted for the budgeted manpower to be recruited. This process is indeed quite labor-intensive and, despite sounding straightforward, can be challenging. When estimating for the future, it is crucial to maintain a high degree of realism.

Comparatively, this task is more straightforward for companies focused on ROI, as they are revenue-generating entities. Conversely, government organizations face additional complexities as their funding is reliant on governmental allocations.

Please find the Excel file that is helpful for manpower planning and budgeting. 

Thank you!

Can anyone help me with a question that I faced during an interview: "A marketing manager comes to you with the complete requirement/JD and the number of subordinates required by him at different regions." How can HR contribute through Manpower Planning to reduce the number of employees required and satisfy the Marketing manager?

Please help as I could not answer this.

Can anyone help with the PPT of Manpower budget and vacancy plan?