Strategies for Organizing a Successful Communication Week for Employee Engagement

Dear all,

I want to arrange a program called Communication Week but am not getting any ideas on how to do that. Can anybody help me out and provide the procedure for arranging this program, as well as suggest activities that can be included? I am eagerly waiting for your positive response.

Thanks in advance.

14 views and no reply. I think many HR professionals are organizing these types of events in their organizations. So please, friend, do help me with this topic.

With 42 views and no reply at all, is there no creative HR professionals present in this community who organize these types of activities in their organization?

Hi Nipuna,

What I gathered from this is that you want to have a program to deliver company performance. Instead of going for a week, you can suggest having a communication meeting once a month, where everybody from top management to lower levels will be present. You can arrange it in the canteen or seminar hall. We conduct it monthly like this. The information you can share is:

1. Financial status for that month like current vs. budgeted sales, profit, the way you share it.

2. Quality-related information like customer complaints, PPM at various stages.

3. Customer visits, new projects.

4. Any regular communication you want to do.

Along with this, you can have rewards for the best project, any HR event you hold for that month. If you have any idea/suggestion scheme, then an award for that, an award for the best team, and an award for 5 'S' & many more. This meeting can be hosted by you, and department heads can share their department status.

You can also have an open session with the company head where employees can ask their questions to him.

You can end this with snacks for all.

That's all. Please let us know if you like the theme or not and share your meeting with us.

Regards,
Prajakta
:) :) :) :) :) :)

Dear Prajakta and KSA,

Thank you for all your valuable information and support, but I think you are a bit confused. I am talking about organizing a communication week where there will be some programs for employees regarding effective communication. For example, an extempore for employees and similar activities that I would like to organize. Can you help me frame this event so that it can be very effective?

Your assistance is greatly appreciated.

Thank you.

Hi Nipuna,

"Communication Week" - This concept is pretty popular in corporate terms, though the names are different for it. Why don't you include interactive sessions based on the communication part? Generally, these events do not cause that anxiety unless well organized and professionally segmented activities are involved. The activities may start from, as you mentioned, extempore, hot seat games, interactive games, creative ad sessions, GD's, and of course, fun is involved.

Hi Prasuna,

Thank you for this great contribution. I would require some more details on this from your side. Can you provide the details, steps to be followed, activities, etc.?

Dear Nipuna,

Hi!! This is Durga Chatterjee, to organize Communication Week in your organization, design a 6-day schedule outlining the activities for each day. For example:

1. Presentation to all employees on netiquette (email etiquette) followed by guidelines on its effective use, as email communication is prevalent in organizations. Consider offering prizes for the most efficient email user following an evaluation.
2. On the 2nd day, focus on enhancing writing skills. Organize a competition on report writing, memo writing, application writing, etc. Reward participants to motivate them.
3. Identify the best speaker in the organization. Assign different topics to volunteer participants on the 2nd day and have them prepare to present on the 3rd day in front of a crowd of at least 50 employees for evaluation.
4. On the 4th day, arrange communication or listening skill-based group games.
5. The 5th day can feature a painting competition on the importance of communication. Participants must express their views using paint and brush on paper in a creativity round. In the latter half of the day, organize an information session on telephone etiquette or the official use of phones.
6. The final day should be a conclusion. Start with a presentation on the overall importance of communication, interact with the audience, and end with a prize distribution ceremony followed by snacks and refreshments.

I hope this addresses your query and provides ideas for Communication Week activities. Feel free to make any necessary adjustments based on feasibility.

If you have any further questions, please don't hesitate to contact me.

Regards,
Durga Chatterjee
Manager Training
Champagne Indage Ltd.
9930542632:icon1:

Nipuna, congrats for thinking of something new at last.

Communication week will have some games by forming groups if you have time. Otherwise, it can be a general kind of program for the employees in your office. Give them topics and ask them to write on them, then have the groups simulate and respond to each other.

Many more things will tell you later.