HI chaterjee,
with my knowledge i would give u a kind of leave policy
as u said ur holiday year is calculated from 1st of Jan to 31st of Dec
by 1st of every month 0.5 days of CL and SL & 1 day of EL should be credited.
EL is normally utilised for travelling purpose, since LTA can be availed for EL alone, if a person is on tour(personal) by availing CL he is not eligible to avail LTA.
so as u start a year only the SL and EL will be > 0.5 days.
Do mention that no two types of leave could be merged(say for eg. 0.5 days of CL and 0.5 days of SL)
if a person avails >2 days of SL, he shld submit the Medi Certificate on his joining. else will be considered as LOP.
uninformed leave for 3 days need not be acceptable and the emp should meet the disciplinary commitee( hr, reporting person, and his reporting person)
In case a person is planning to avail EL he should get prior permission from his reporting person else will be termed as LOP (since most of the travelling is well planned ahead of it)
In case if the emp is directly reporting to people abroad, he should inform his reporting person in india and after his approval can inform the person abroad and this shld have HR in the loop.
Any non-working day/days (National Holidays/Festival Holidays/ Week Ends) falling during the period of earned leave (excluding the prefix and suffix) will be treated as part of your earned leave. For example, if you take special sick leave from Thursday to the following Wednesday, this is regarded as seven days of absence.
so if a person is going to avail EL for 5 days hopefully he is going to loose almost 5+4 days of EL(9 days)
this applies to SL as well since you have deem the carried forward SL as special sick leave and this rule of adding the holidays can be brought in for SPecial SIck leave.
Regards,
Priya