Leave Policy Design: How Would You Improve This for Our Organization?

Hi all,

I have designed a Leave Policy for my organization. Please give your suggestions regarding this.

Supraja

Hi Supraja,

While there is nothing to be added to the leave policy you have drafted as you have included all the conditions. Moreover, what I feel is it should also consist of a condition under Privilege Leave with regard to completion of service. Normally, employees who have completed one year of service will be eligible for Privilege Leave, and for workmen, they should have completed 240 days of continuous service as per the Factories Act. One cannot claim PL even if they have worked or attended duty for 6 months or so. Hence, this clause may also be included.

Alternatively, you may introduce a leave planner so that the employees or at least the Middle level and Senior level personnel can plan their PLs in advance, i.e., at the beginning of the year for the whole year/twelve months. It will be useful for the Management as well as for the HR personnel to make alternative arrangements in place of the Executives who go on leave, and planning and distribution of work becomes easier. Of course, PLs have to be applied 15 days in advance, but still, a leave planner is essential and it has been found to be successful. How about giving a thought to this?

Good Luck!

Regards,

PRADEEP :)

Hi,

First of all, thank you for your suggestions. What you have suggested is valuable. I will try to work on making changes based on it.

Supraja

Hi Supraja,

Even I am framing the leave policy for my company. You have done a good job; some suggestions from my side:

1. In PL, you said 15 days will only be carried forward, which means you are forcibly asking employees to avail 15 days PL in a year. What if an employee is very regular and prioritizing his project?

2. You can reconsider the mix of leaves for exigencies and PLs. Effectively, in your proposal, you are not giving one exigency leave per month. I don't know which industry you are in, but do consider the industry and general practice before implementing the policy.

Thanks,
R Sandhu

Hi All,

Please correct me if I am wrong, but it is a practice to keep PL credit only after 1 year of continuous service with the employer; it can be availed from day one.

Best Regards,
Anu

Hi Anu,

I think employees who have completed their probation period are only eligible for PL.

Regards,
Supraja

Hi all,

I have gone through your leave policy details. It is very useful. I need help from you guys. Can you assist in the calculation of encashment of leave and which leaves can be encashed?

Please reply to me soon and do the needful.

Thanks and regards,
Gayathri

Dear all,

I require the guidance from all of you for the calculation of paid leave to encash at the end of the year.

Regards,
Leena

Hi,

A well-framed, detailed Leave Policy. I am attaching the Leave Policy of my organization for your comments.

Regards,
Reena