What thing we have to remember while replying to warning letter from employer?

Hello to all seniors and members,

I am a little bit confused while replying to a letter which we generally called a memorandum (memo). I want to know how to reply to the following letters issued by the employer:

1. Explanation letter regarding coming late to the office.
2. Letter to apologize for the mistake done during a meeting.
3. Explanation and apology letter regarding the indiscipline in the meeting.
4. Warning letter for taking too many leaves without any information.

I want to know how humbly we can reply to such types of letters and what things we have to remember while replying to such letters. If anyone can provide a sample reply to such letters, it would be greatly appreciated.

Hello friends,

Kindly find a link that contains various formats for business communication. [Note: The link no longer exists and has been removed.]

Thank you.

Hi all,

I have a few documents. You can use them. Please find attached a WinZip folder.

Well, stop these chain postings now. Grow up, you people. If you want to post, do it here. I say stop these now. You're educated people.

Dear Nitin,

Here are some tips.

- Be genuine. Set piece templates (off the internet) would sound impersonal because it would appear that the template is speaking and not you.
- In the first part of the letter, close the case by apologizing unconditionally. This will prevent the issue from dragging on.
- In the second part, explain briefly why you lost your cool (personal problems, time pressure, perceived grievance - be careful to get your facts right in this case).
- Ensure them that it will not be repeated.
- Close the letter with regards.

Dear Nitin,

Here are some tips:

- Be genuine. Using set piece templates from the internet would sound impersonal because it would appear that the template is speaking and not you.
- In the first part of the letter, close the case by apologizing unconditionally. This will prevent the issue from dragging on.
- In the second part, explain briefly why you lost your cool (personal problems, time pressure, perceived grievance - be careful to get your facts right in this case).
- Ensure them that it will not be repeated.
- Close the letter with regards and best wishes.

T. D. Prasad

Dear Nitin,

Here are some tips:

- Be genuine. Set piece templates (off the internet) would sound impersonal because it would appear that the template is speaking and not you.
- In the first part of the letter, close the case by apologizing unconditionally. This will prevent the issue from dragging on.
- In the second part, explain briefly why you lost your cool (personal problems, time pressure, perceived grievance - be careful to get your facts right in this case).
- Ensure them that it will not be repeated.
- Close the letter with regards.

Thanks for guiding me. That's exactly what I do. Let's see what they decide. I keep my reply short and to the point. In the first half, I close the matter by seeking their pardon, and in the next section, I ensure them that it will not be repeated and close the letter with regards. I skip the section where I have to explain why I lost my temper because that thing is clear to them, and their memorandum emphasizes on apology only.

Thanks Again,
Ankita Bhavsar
H. R. Executive

Thank you for sharing her ideas through good attachments.

Dear All,

I am in need of some formats for the performance appraisal report and memo.

Warm regards,
Bhausaheb