No Per Diem after expense incurred - Is there any provision where i can challenge?

Our Organization is basically into outsourcing skillsets.. The company has opened its own individual unit as well apart from outsourcing engineers.. The company has a per diem policy for both domestic and international... i have been to domestic onsite implementation for couple of months..We were given guest house accommodation and cab facility. After finishing the implementation, i submitted the travel expense sheet. i was told that there is no per diem for our unit.. i can reimburse the actuals producing the bills... Is there any provision where i can challenge?

Travel reimbursement policy differs from Company to Company. Check your HR manual. If it says there is no per diem then there is no per diem.
Unless there is a separate manual for your individual unit, whatever manual the parent company uses, it is applicable to your unit too....especially if they are following other policies from the parent company's manual.

Thanks Deepthi,
There is no seperate manual for our unit... I have gone through the HR policy.. How can i diplomatically handle it???
Regards,
Nitesh.

- Talk to your boss or HR head and get their approval on your travel expense form. This should do be enuf.



-But additonally, attach a copy of that policy along with your claim form and submit to your finance dept.



- If they reject it, ask them for a document or communication where its conveyed that per diem is not applicable to your unit.



- Tell them that when they are following all other policies as per the parent company's manual, they cannot isolate this one policy....especially not without a written document stating otherwise.



- However, make sure u dont loose ur cool over this and if after all your trials they still refuse then leave it at that. Submit your bills and get the reimbursement. Dont pursue the issue forcibly. If you do, they might give u ur money just to calm u down but ur reputation will be maligned.



- End the discussion on a cordial tone requesting them to change this officially to avoid future misinterpretations by other employees.