How Do I Write an Effective Employee Verification Email? Need Help ASAP!

smrin

Hi All,

I need an email format for employee verification (What should be written in an employee verification email). Please help me with this ASAP.

Regards,
Smrin... 🤔

HR Madam

Dear Xyz,

I am XYZ from XYZ Pvt. Ltd. This is with regard to the referral check of Mr. XYZ, who worked with you as <DESIGNATION>. Can you please let me know the following details about him:

- Name:
- Period of Employment:
- Designation:
- CTC:
- Reason for leaving the organization:
- Exit formalities: Completed / Uncompleted
- Verified By:

It would be very kind if you could spare a few minutes and provide your feedback. Your cooperation in this regard will be highly appreciated. A quick response by return email would be appreciated.

Thanks & Regards,
XYZ

You can also attach scanned documents (relieving, experience letters, payslip) provided by candidates.

Hi All,

I need an email format for employee verification. Please help me with this ASAP.

Regards,
Smrin...

Amita Vagal

Hi,

We have made this document wherein we do a ref check on these grounds and then send a mailer to the concerned person to just confirm on mail.

Dear XYZ,

As per our discussion we thankyou for providing us the reference. We have noted your reference and it will be great if you can confirm the content back for our record. All feedback provided will be managed and maintained in the strictest of confidence and in line with the Privacy Act.

Candidate's Name

Date

Referee's Name

Contact No

Company Name

Position

Relationship to Applicant

Dates of Employment

Start:

Finish:

Position Held

Candidate's Performance: (Please describe the following on the scale of 1 � 5 where 1 is Not Satisfactory and 5 is excellent)

Attitude

Attendance

Relationship with Management, peers, and Clients

Reliability

Punctuality

Manage crisis, pressure and/or stress

Ability to complete tasks in the expected time frame

Level of Self Motivation

Leadership, supervisory and/or managerial abilities

Functional skills

Overall quality of work performance

If case any feedback over and above mentioned above please feel free to share with us

On behalf of (Name of the company) and prospective candidate we again thank you for your time and consideration

Regards,

Hope this helps you :-)

regards,
amita

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