New to HR: How Do I Craft a Rejection Letter and Interview Survey?

Hi,

I am new to this community and accidentally entered the HR field :D. Anyways, I need a format for a rejection letter (that doesn't explicitly state rejection) and also a survey for applicants to evaluate the entire interview process (interviewee's experience). Since I come from an operations background, my perspective may differ from traditional HR approaches, so I may not emphasize these aspects as much, considering they may not always align with standard practices in most companies. Nevertheless, any assistance would be greatly appreciated.

Thanks,
Mayank

Hi Mayank,

Please look at the attachment. It may give you an idea about drafting rejection letters.

Regards,
Raja CSN

Hi Raja,

Thank you so much for your prompt reply. The purpose of this letter is to express our interest in retaining the individual even if they are not selected for the current position, with the hope of considering them for any future requirements. We aim to avoid outright rejection and keep the communication open for potential opportunities.

Is there anything specific you would like to discuss regarding this matter?

Thanks,
Mayank

Hi Mayank,

Just adding a few lines will do. Try out this letter.

Regards, RAJA CSN

Hey Raja,

Thank you so much for your quick reply. Unfortunately, I didn't receive the alert that you had posted a reply again, so I missed the opportunity to thank you earlier. I will make the necessary changes and will use it.

Thanks,
Mayank

Please find below an email that may help you:

Thank you for your interest in XYZ. However, we regret to inform you that we are unable to match your qualifications and experience to our requirements. This is in no way a reflection on you but rather our inability to utilize your skills. We will keep your CV on file for six months and contact you should our needs change during this time. Rest assured that not accepting your application does not reflect your suitability or the quality of your application.

Wishing you all the best in your endeavors.

Sincerely,