Need a Termination Letter Format Urgently – Can Anyone Help?

Hi friends,

Can anyone send me a format of a termination letter? It's urgent. If anyone has it, kindly do send it across.

Thank you.

Dear Raakesh,

Please be specific about the reason for termination, whether it is due to non-performance, a disciplinary issue, or any other reason.

Regards,
BHAVAN

Hi,

This is the format for a termination letter that I follow in my company. Hope it helps.

Name
Address

SUB: NOTICE FOR TERMINATION OF EMPLOYMENT

Dear Mr. X,

This is to notify you that your employment with (Company name) is being terminated with effect from (Date) because of the following reasons:
- Abc
- xyz

According to the agreement dated (date of joining), you have to serve the notice period of one month with effect from (date). Your appointment as (designation) will end on (date of relieving).

You will be expected to cooperate and facilitate with Knowledge Transfer and any other operational assignment.

Thank you for your past efforts and all the best for your future endeavors.

Yours Sincerely,

Hi,

Termination Letter in case of habitual absenteeism.

Date

Emp. Name
Emp. Address.

Dear Emp. Name

Sub: Letter of Termination due to habitual absenteeism

It has been noted that you are a habitual absentee, and due to your absenteeism, your performance has been deteriorating. Despite being given opportunities and leniency by the management, there has been no change in your behavior.

Since you have not attended the office for the last [Number of days] without any information, your services are being terminated with immediate effect as per the leave policy of our organization.

We take this opportunity to thank you for your contributions to the organization during your tenure with us and wish you luck in your future endeavors. Please acknowledge this letter as a token of your understanding.

Yours Sincerely

In case of Non-Performance, the following format can be used.

Sub: Letter of Termination due to non-performance

With reference to your ultimatum on the grounds of attitude and performance, management has found no improvement despite being given opportunities and leniency, and hence decided to terminate your services with immediate effect.

Your final settlement will be cleared by the management. Please hand over any Company property to the HR Dept.

We take this opportunity to thank you for your contributions to the organization during your tenure with us and wish you luck in your future endeavors. Please acknowledge this letter as a token of your understanding.

Yours Sincerely

You can find the termination letter format anywhere on the internet. But, we'll tell you the quick tips that can help in writing an impactful letter. Here are a few major ones:

1. Don't forget to mention the date of drafting the letter on the top right or left of your letterhead below the name of your company.
2. Salutation is a must in any letter whether it is online or offline, so do include it in the termination letter.
3. Make a crisp, clear, and easy-to-understand formal statement for terminating the services of an employee.
4. Do mention the date of termination.
5. Clearly state the reasons behind terminating employees.
6. Add the details of the office property that needs to be returned in the F&F process.
7. Include the details of HR and other concerned persons who need to be contacted.
8. Don't be aggressive and keep your tone formal.

If you find it too difficult to draft a termination letter format, you can implement the HCM suite into your system that offers a library full of fully editable templates to create termination letters and much more.