How to Create a Fair Policy for Recovering Costs of Lost Company Assets?

Hi,

I need a policy format for company assets.

Scenario: We will provide laptops, RSA tokens, headphones, etc., to employees for work in an external environment. If an employee loses their laptop, headphones, or RSA token due to negligence, the company will deduct the cost of the asset from the employee's salary.

Therefore, we need to establish a policy for this situation. Please advise on the same.

Thanks,
Chandru

Dear Sir,

The solution to that problem is to have the individual sign an undertaking when taking company property. If the employee leaves the organization, you can deduct the same amount from their final settlement. Please find enclosed the format of the undertaking.

Thanks,
Deepak Mehra
HR Coordinator

Dear Sir,

You have to create an asset card and design a software that can hold all employee assets. This card should have two copies: one saved in the employee's file and the other in the asset file. Of course, it must include the signature and provide details on the asset, such as the price. Implementing these details will increase the awareness among the employees who hold assets.

Thank you.