Navigating ESI Registration: What Steps Should I Take Next in Chennai?

Can anybody please shed some light on how to start to register for ESI? I have got the forms; kindly let me know what I should do next. What are the processes and registers I should maintain? (Chennai)

Thanks in advance.

Regards, Narinder

Dear Friend,

Thank you for your reply. However, I still have some more queries. Please clarify.

I am working in a BPO industry where we have 50 staff working with us. We have received the ESI Code for the company. I am now in the process of getting the forms filled out by all the staff. Along with the application form, I have Form #3 to fill. The ESI staff informed me that Form #3 has to be filled out separately for male and female staff. Now, I want to know what I should do next after getting the forms filled.

1. Do I have to maintain a register apart from the attendance register?

2. Our head office is in Delhi, and all our staff's salaries are credited from there. How will I know if all our staff's ESI amounts have been credited to their accounts?

3. Do I have to send any weekly or monthly reports to the ESI office? If yes, please elaborate.

Thank you.

Hi Narendra,

After getting the Declaration Forms filled from the individual employees, you need to summarize the same in Form 3.

Form 3 in duplicate along with the Declaration Forms will be submitted to the Local ESI office, which will allot temporary numbers and provide one copy of Form 3 for your records.

You do not have to maintain a separate attendance register.

For your last query:

If the ESI Code is obtained in Chennai, then:

* As the salary is being credited/processed from Delhi, you need to advise your Delhi office to deduct the employee's contribution. You must deposit the employee and employer's contributions through a challan in Chennai.

If the ESI Code for the company is obtained in Delhi:

* The employee's contribution can be deducted and deposited in New Delhi. A copy of the payroll showing ESI contribution deductions from the employee and the Challan should be sent to you for records.

No monthly returns are to be sent to ESIC. Only half-yearly returns are to be submitted to the ESIC office along with the original challan of contribution deposition.

Regards,

Anurag Mishra

Hi,

Thanks for all the information regarding ESI. However, as per my knowledge, if our company has branches all over India and the head office is in Delhi, we should obtain the code from Delhi. It is essential to have Statewise Subcode to deposit local employees' challans and returns because ESI is statewise and not centralized.

Could you please confirm if my understanding is correct?

Regards, Vanita

Dear Virmani,

ESIC permits both centralized payments or state-wise payments. However, it would be prudent to make remittances via separate challans for each branch. The payments can be made at your HO (Delhi) itself.

When an ESI inspector visits one of your branch offices for inspection, it is imperative for the branch in charge (the employer) to produce the compliance particulars regarding the employees of that branch to him or her. Similarly, for costing purposes, making separate challan payments would be highly advisable.

Ramesh Kumar