Seeking Advice on Implementing Flexi Timings: How to Avoid Common Pitfalls?

Hi all,

In my company, our work timings are fixed, i.e., from 9:15 am to 5:45 pm. We now wish to introduce flexi timings in our company. I have to submit a proposal for the same. Do you have any format in your present/last company about the rules/HR guidelines for the flexi timings to avoid any loopholes? If you have, please email the same to me.

Regards,
Mayura

Hi Mayura,

Reference to your email, it is clear that you have an 8-hour, 30-minute work schedule per day.

The following points are the important aspects of the flexi-timing policy:

1. It means any employee has to work for 8.30 hours per day from the time of arrival at the organization, subject to a minimum arrival time of on or before 12 pm. You can use your in and out timings register to verify this.

2. If an employee is taking any leave, they can communicate with their reporting authority via phone, email, or through a colleague.

3. The employee's total weekly working hours must adhere to the policy.

4. Holidays and weekends are determined by the policy and are not considered in the flexi working hours system.

5. If an employee works on holidays or weekends, they must obtain confirmation from their reporting authority beforehand, which should be communicated to HR. HR can then consider this as compensatory time-off (C-off), which will result in a bonus day's salary or an additional casual leave in their account.

For any clarifications, please feel free to contact me.

Regards,

Manjunath