Struggling to Set Up HR for My Small IT Company in Dubai – Need Document Guidance!

Dear All,

I have started my company with a small staff team of 8. I have been facing a lot of problems in handling employment details and other issues related to contracts, target achievement, etc. because I don't have any proper order of all the documents required. Also, my employees have asked me for a work permit contract which I failed to prepare due to the lack of time.

Could you please help me in setting up a small HR department by providing me with the list of documents required by HR? I would also appreciate it if you could send me some formats for the same.

I am running an IT Solutions company in Dubai (UAE).

Thanks,
Kunal

Hi, Kunal,

When it comes to employee details, you need to maintain one file for each employee where you need to have:

1. Resume of the employee
2. Copy of Academic Certificates
3. Relieving and Experience Certificate (if expired)
4. Salary Slip of Previous Company
5. Your Company's Offer Letter, Appointment Letter & Contract (if any)
6. Photographs of the Employee
7. Any insurance taken by the company for that employee
8. Joining & Nomination Form
9. Induction Form
10. Copy of PAN card/Passport
11. Checklist of all the above

Hope I have helped you out. Let me know in case anything else is there.

Chitra Sharma

You need to work on the following:

1. Salary structure
2. Department structure vs. organizational structure
3. Identify gaps
4. Understand organizational businesses
5. Develop some processes
6. Policies and procedures

Develop staff directories and systems.

More to roll out.

I will write to you shortly.

Regards,
Deepak

Hi Kunal,

This is Deepak. I have over 3 years of experience in Dubai. Are you looking to set up profiles in India or Dubai? Both locations have different sets of regulations as per UAE labor laws.

Please advise. My email id is deepakgehlot@rediffmail.com. Currently, I am based in Delhi. You may contact me at 9350251795.

Regards,
Deepak