Hi,
I am providing herewith the post already shared by our friend LEO on CiteHR. I hope you can make use of the same. I am also attaching the Job Descriptions format given by our friend Arun and another CiteHR person.
DEVELOPING JOB DESCRIPTIONS/JOB SPECIFICATIONS
There are as many different formats for job descriptions as there are jobs. However, there are some basic pieces of information that most job descriptions include. It would be beneficial to include them in yours if you deem them appropriate.
Job Scope: This section should contain a brief summary of the information found in more detail elsewhere in the description. A summary shouldn't be more than a few sentences long and should explain the main purposes and functions of the job.
Detailed duties and responsibilities: This section provides a more detailed description of the duties involved and separates the essential functions of the job from the incidental job functions for purposes of the ADA.
Accountabilities: This includes a list of outcomes for which the position is responsible.
Skills required to perform the job: This can encompass compensable factors such as education, experience, and abilities.
Importance of job duties and tasks: Ranking the duties from most important to least important is a good way to convey this information since the task that consumes the most time is not necessarily the most important task. You can rank on a scale of one to 10, for example.
When and how often the tasks are performed: Mentioning that certain tasks are only done once a month, quarter, year, etc., can be helpful.
Job environment: Job environments can significantly impact workers' motivation and job satisfaction. For example, it's a good idea to mention factors like the fact that the work is done off-premises, or mention the existence of hazards, noises, physical proximity of other employees, and opportunities to communicate with other employees. Including these factors in the job description helps job applicants better understand the job requirements and aids in selecting the best candidate for the position.
Working Relationship: This section should include direct reporting, dotted line communication, and other relevant aspects.
Competencies:
KRA [Key responsible areas]
KPA [Key performance areas]
KPI [Key performance indicators]
KPC [Key performance criteria]
Regards,
Julie