DESIGNATION: Admin Cum Front Office Executive
DEPARTMENT: Administration
1 PRIME FUNCTION
To manage the front desk and the office administration in the Corporate office
2 MAIN OBJECTIVES
To project a professional image of self and the company to all external as well as internal entities.
To establish and maintain systems in front desk and office administration area which aid all Company colleagues in meeting their objectives.
Adhere to company values.
3 KEY TASKS
ü To answer and manage all tele calls at front office. This includes taking messages and responding appropriately.
ü Handle all walk-ins in a courteous and professional manner as their first point of contact.
ü Handle various correspondence and other documents as required from time to time by management.
ü Maintain various records like
o Attendance
o Birthday’s & Anniversaries
o Cab Rosters
o Courier
ü Track and maintain various common resources like
o Lunch ordering
o Pantry consumables
o Stationary
o Projector
o Telephones
Assist others in their usage of these common resources.
ü Check general office cleanliness and ensure upkeep of all office assets. Co-ordinate with Sr. Executive (Support Services) for these activities.
ü Supervise Office runner’s and Office boy’s activities.
ü Maintains database for contacts of Vendors, near by hospital /clinic, local taxi’s, local hotels (with tariff), local eat outs/ food chains.
ü To assist Finance & Accounts department in maintaining company accounts for the time being.
4 RELATIONSHIPS
• Directly responsible to: Admin Incharge
• Supervision of: Office Runner & Office Boy
• Functional relationships with: All departments
5 BUDGETARY RESPONSIBILITY
None
6 KNOWLEDGE AND SKILLS
Should strive to develop the following:
√ Good spoken and written English.
√ Basic computer literacy - MS Word, Excel, PPT & Outlook and typing speed of 40 wpm.
√ Ability to operate standard office equipment such as 10-key calculator, copier, fax, projector & conference calls etc.
√ Basic math skills for performing routine calculations.
√ Ability to organize and coordinate multiple activities.
√ Ability to work under the pressure of multiple deadlines and changing task priorities.
SIGNATURES:
Incumbent........................
Line in charge............................
DATE: ......................