How Do I Write an Email to Get Approval for a New Employee Joining? Need Your Advice!

Hi all,

Can anybody tell me how to write an email for the approval of any new joining?

What is the right way to inform about the joining of a new employee and get approval for the same?

Please help me out with this. Looking forward to hearing from you.

Thanks in advance.

Regards,
Archana

Hi Archana,

The best way to get an approval is to first get the Vacancy Requisition with you. Then accordingly (Pay Package, Designation, Grade, Function mentioned in Vacancy Requisition) search for the candidate. When you have finalized, write an email to the person who provides the approval and keep a cc mark to your superior and Head HR also.

In the email, provide the Vacancy Requisition, CV, Salary breakup approved (any other forms that you use) of the candidate and then seek approval for his joining.

Also, mention the tentative date of joining in the email.

Below is the Flow Chart for the same, hope it'll help you.

i) Get Vacancy Requisition (Via mail or Form filled)
ii) Source candidate accordingly
iii) Send an email to the candidate about the Position and Salary you can Offer and get his/her approval
iv) Send an email appending the CV, Salary Breakup (Approved), Vacancy Requisition & approval/acknowledgment from the candidate

(The email should be sent to the Concerned Person and Senior & HR Head should be kept in the loop)

Regards,
Paulami :)