Is a Transfer Process Needed for Job Rotation Between Departments? Seeking HR Insights

Hi,

I want to confirm from our HR community friends that when we initiate the job rotation activity for any employee (from one department to another department), is it required to initiate the transfer process also? For example, if 'A' is working in the finance department and due to some urgency the organization has decided to rotate him to the purchase department, is it necessary to initiate the interdepartmental transfer process for him?

Thanks & Regards,
Amit

Dear Amit,

It depends on the policies of your organization. Usually, a transfer letter is issued to the employee, and upon joining the new position, a new job description (JD) is provided. It's better to issue the transfer letter as it will bring a lot of clarity, transparency, and common understanding among the employees.

Regards,
Byomjeet

Dear Amit,

Rotation is actually conducted to give employees the benefit of experience in all areas of functioning, to minimize the monotony of work, motivate staff, and from a management point of view, have a backup for managing the show. Rotations are generally done by the immediate Reporting Manager. Transfer necessarily involves a physical change of workplace and is mainly done on administrative grounds - expertise/experience very rarely to be used as a punishment tool. Transfers are done by HR as a centralized function.

A rotation register is maintained detailing Employee Name, Designation, Working at the current job since, Rotated to the job since, reason for rotation. It can be maintained as long as the physical location is the same, the rotation is in the department itself or in the branch or units having interlinked administration. However, this will not reflect in the employee's personal file for future reference at the time of transfer/promotion/disciplinary action, etc. - carrying the register to HR will be tedious. So, intimating HR for the update of the personal file is better. Transfer has to be done with the transfer procedure to smoothen the relocation for all, namely employee, administration - with travel and accommodation arrangements, payments, accounts/salary - for payment of entitlements on transfer, and last but not least to HR for ensuring the career path of the employee. Initiating a transfer process is a better option. A smoother option is to take a policy decision in your organization on this issue.

Hope this is useful for you.

Pari.

Hi, I'm Sabna. I'm a trainee at L&T working on the PMS. Recently, I got a project related to job rotation. Can you help me out with it? I need to prepare a questionnaire for the same. Please help me with this!

Hi, Guys,

I need a format for intimating all in the organization that an employee has resigned or has been transferred. If you can help me with some formats at the earliest, it would be very helpful.

Thanks,
Lorraine