An article on “Meetings” and my own contribution to it ….
First the Article ….
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When to call meetings
There is real work to be done
There is a need for celebration
Good news needs to be shared with everyone
Uncertainty has to be dispelled
In the midst of a crisis
Blocks to effective meetings
Domination by a single member
Critical norms
Vested interests
The dilemma of new members
Physical structure and space
Successful meetings
Goals are considered separately to maintain focus
Participants feel utilised in a meaningful manner
Between meetings real progress is made on important issues
People learn something new and interesting
People enjoy themselves
There is an atmosphere of commitment
Members feel that they have some personal responsibility for the success of the meeting. They are allowed to participate in discussion.
The role of the Chair
Opening the meeting
Getting through the agenda, in an acceptable time
Providing people with sufficient opportunity to express their views
Ensuring that decisions are taken, agreed and that responsibility for their implementation is allocated
Conducting votes on resolutions
Upholding the rules
Regulating the discussion
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First the Article ….
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When to call meetings
There is real work to be done
There is a need for celebration
Good news needs to be shared with everyone
Uncertainty has to be dispelled
In the midst of a crisis
Blocks to effective meetings
Domination by a single member
Critical norms
Vested interests
The dilemma of new members
Physical structure and space
Successful meetings
Goals are considered separately to maintain focus
Participants feel utilised in a meaningful manner
Between meetings real progress is made on important issues
People learn something new and interesting
People enjoy themselves
There is an atmosphere of commitment
Members feel that they have some personal responsibility for the success of the meeting. They are allowed to participate in discussion.
The role of the Chair
Opening the meeting
Getting through the agenda, in an acceptable time
Providing people with sufficient opportunity to express their views
Ensuring that decisions are taken, agreed and that responsibility for their implementation is allocated
Conducting votes on resolutions
Upholding the rules
Regulating the discussion
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