Struggling with Canteen Cleanliness and Food Quality: How to Draft a Change Request?

Hi,

I am Ruksana, looking after canteen maintenance and cleanliness. Can anyone help in drafting a letter? Our canteen contractor is not keeping his canteen clean; we are getting cockroaches and other insects in our lunch. Secondly, the quality of the food is not good; tasteless food is being prepared. After giving several warnings, he has not improved the standard of food and cleanliness. I want to change the canteen contractor and hence need to put up a note for approval to the boss, stating that since quality and cleanliness are not maintained, we intend to change the contractor.

It's a bit urgent. If anyone can help, please contact me at my email id - ruksana.mulla@iotl.co.in.

Thanks & Regards,
Ruksana

Get your contractor's contract and detail where he is falling short. Give him 7 days to rectify the issue, or you will have to dismiss him and potentially sue for breach of contract.

Please ensure that all necessary steps are taken to address the problem within the specified timeframe. Thank you.

It is also important to give a show-cause notice or opportunity to defend oneself as to why such action (cancellation) should not be taken against him. A sufficient notice period or time should be given to reply or defend oneself.