Navigating PF and ESIC Registration: What Documents Do You Really Need?

To obtain a new PF/ESIC code from the PF/ESIC department, certain documents are necessary. Additionally, specific documents are required for an ESIC sub-code and its procedure.

Dear Dushyant,

You will need to fill up Proforma for coverage for PF and Form 01 for ESIC Registration. The following documents will support the application. Some may not be applicable to your organization.

1. First Sales Bill/Sales Invoice.
2. Nature of work carried out by the Organization.
3. Any proof regarding trial production.
4. Articles and Memorandum of Association/Partnership Deed.
5. Lease Deed/Leave Licence Agreement of the place of business, Copy of Certificate under Mumbai Shops and Establishment Act.
6. If the Organization is registered under the Contract Act, a copy of the Registration Certificate.
7. Copy of Telephone/Electricity Bill of the premises.
8. Statement showing month-wise employee strength from the date of incorporation.
9. Income Tax PAN Number.
10. List of Directors.
11. Copies of Balance Sheets for the Last three years.
12. Name of the Bankers and Bank Account Number.

Trust this helps.

Regards,
HNP

Dear HNP,

Thank you for sharing this information. What if the company is starting new, then how will you get the balance sheet for the last three years?

Well Dushyant, you can visit EPFO and ESIC for more details about ESI and PF.

Regards,
Amith R.

Dear HNP,

It was nice to receive your message. It would be really helpful for HR to upgrade it. Normally, when a company is starting, HRs wouldn't have been recruited, so the factory manager would have handled all the legal formalities of EPFO & ESIC. Later, the HRs or the accounts department will carry out the functions. Therefore, most of the HRs would not have an idea about EPFO & ESIC registration.

Thank you,
M. Felix C.

Dear all,

Further to the enthusiasm mentioned in brief, I would love to draw attention to the fact that the government site isn't updated every time. Moreover, the server is not working properly.

Regards and thanks.