Dear Lavanya
As suggested by others, you must first figure out the reason of his taking leaves and the frequency of the total leaves taken in the last six months.
Secondly, you should communicate with him not through e-mail but through an official letter duly marked 'Private & Confidential' with a copy to his HOD, stating the following things :-
Dear Mr.Employee
Sub : Leaves of absence
This refers to our discussion (if you had any or any other communication with him regarding the subject for reference) in respect of your regularly taking leaves of absence from work.
You would appreciate that the position you are holding is very important in the organisation and requires you to be on site or on call, whenever required as stated in your appointment letter (if stated).
As the frequency of your taking weekdays off is more, the workplace rhythm is getting affected, causing inconvenience to the department and organisation as a whole.
The following is the statement of leaves of absence taken by you during the last six months -
1
2
3
4
5
6
Please state the reasons for taking days off from work so frequently. If you have any personal reasons or medical constraints, the Management would be glad to assist you.
Yours sincerely
Your HR Manager
If the employee is a habitual absentee, he may be issued a warning letter the 2nd time, stating clearing the consequences of not adhering to the company rules.
Please tell me if this post could be any help to u.
Regards
Dimps
As suggested by others, you must first figure out the reason of his taking leaves and the frequency of the total leaves taken in the last six months.
Secondly, you should communicate with him not through e-mail but through an official letter duly marked 'Private & Confidential' with a copy to his HOD, stating the following things :-
Dear Mr.Employee
Sub : Leaves of absence
This refers to our discussion (if you had any or any other communication with him regarding the subject for reference) in respect of your regularly taking leaves of absence from work.
You would appreciate that the position you are holding is very important in the organisation and requires you to be on site or on call, whenever required as stated in your appointment letter (if stated).
As the frequency of your taking weekdays off is more, the workplace rhythm is getting affected, causing inconvenience to the department and organisation as a whole.
The following is the statement of leaves of absence taken by you during the last six months -
1
2
3
4
5
6
Please state the reasons for taking days off from work so frequently. If you have any personal reasons or medical constraints, the Management would be glad to assist you.
Yours sincerely
Your HR Manager
If the employee is a habitual absentee, he may be issued a warning letter the 2nd time, stating clearing the consequences of not adhering to the company rules.
Please tell me if this post could be any help to u.
Regards
Dimps