Hi Guys, Appreciate your advise. I need to draft a show-cause letter for my employee negligence of work due to not carrying out the job properly. As a result, the Company has incurred heavy loss.
RE: SHOW CAUSE LETTER – NEGLIGENCE OF DUTY
We have received a report from your Head of Department, that you are not performing your duties that were assigned to you. As a Senior Superintendent of Technical your role is to ensure vessels condition and maintenance standards adhere to Company procedures.
This letter is in strict reference to the incidence reported against you. Please find below the narration of events that amount to negligence in attitude and quality of work which was assigned to you.
On 11 May 2019, an audit on the vessel has taken place where it was found that M/E Condition and Failure where Spare Solenoid Valve was requested on 10th Dec 2017 under RQ-E-017089. However, the parts were ONLY supplied on 23rd April 2018 and connected to the vessel on 28th April 2018. It took almost 5 months to replace the urgent spares. The parts are considered critical parts of the maintenance of the vessel. The matters were not reported to the Technical Department or any respective department. The vessel had run without proper parts for 5 months which is possesses danger to the vessel and any person on board.
As a Superintendent of the vessel, you are in charge of getting the spare parts on time and to report any delays to Technical Department However, this was not reported and no appropriate actions taken from you which lead to damages and costly as during breakdown which is not acceptable by the Company.
You are hereby required to provide the Company with a written explanation within seven (7) days from the date of receipt of this letter as to why disciplinary action should not be taken against you.
If you fail to respond within the stipulated time frame, the Company will assume that you have no explanation to offer and will proceed to take the appropriate action against you including, where deemed appropriate, dismissal.
Really appreciate your advise..
From Malaysia, Kuala Lumpur