One company has issued an offer letter to its employees on the day of joining. Now the company wants to issue an appointment letter to its old employees who have already completed 5 to 9 years with the company.
What are the points to be taken by the company while issuing appointment letters to its old employees?
1) What date should be mentioned on the appointment letter? (date of issue)
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1What are the points to be taken by the company while issuing appointment letters to its old employees?
1) What date should be mentioned on the appointment letter? (date of issue)
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My opinion this letter to be typed to- day date with following condition as confirmations.
This is to confirm your appointment and the continuity of service you have had with us, from ……… as…….. after issue of offer of appointment dated …………
We are now regularizing the terms and a condition of your appointment including salary details, with us as follows, as being done to other employees of the organization:
Salary details
Role and responsibilities
Code of conduct
Confirm ack
From India, Madras
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This is to confirm your appointment and the continuity of service you have had with us, from ……… as…….. after issue of offer of appointment dated …………
We are now regularizing the terms and a condition of your appointment including salary details, with us as follows, as being done to other employees of the organization:
Salary details
Role and responsibilities
Code of conduct
Confirm ack
From India, Madras
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Hello,
Rightly said by Mr. Babu Alexander above. You can also re-word the letter as - "This refers to your application and subsequent interviews you had with us. With respect to your joining at (Company name) on (original joining date), we are pleased to issue this appointment letter to you for the post of (position). Company is in the process of regularizing all the appointments and hence this letter. Your Job Profile is enclosed with this letter as Annexure 1. Your appointment is subject to the following terms and conditions:
1. Let the date of the appointment letter be today's date (current date).
2. All the terms and conditions of the appointment to be mentioned as formal information and not as something he/she has already known or done with, e.g., probation period, etc.
3. Mention the Joining salary in the consolidated figure rather than a breakdown, since your employees' salaries might have drastically changed in the last 4 - 5 years, e.g., You will be paid a consolidated salary of Rs. (joining salary per annum).
Hope this helps.
From India, Pune
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Rightly said by Mr. Babu Alexander above. You can also re-word the letter as - "This refers to your application and subsequent interviews you had with us. With respect to your joining at (Company name) on (original joining date), we are pleased to issue this appointment letter to you for the post of (position). Company is in the process of regularizing all the appointments and hence this letter. Your Job Profile is enclosed with this letter as Annexure 1. Your appointment is subject to the following terms and conditions:
1. Let the date of the appointment letter be today's date (current date).
2. All the terms and conditions of the appointment to be mentioned as formal information and not as something he/she has already known or done with, e.g., probation period, etc.
3. Mention the Joining salary in the consolidated figure rather than a breakdown, since your employees' salaries might have drastically changed in the last 4 - 5 years, e.g., You will be paid a consolidated salary of Rs. (joining salary per annum).
Hope this helps.
From India, Pune
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Dear Aniket,
Beyond agreeing on the version stated by senior colleagues here, any appointment letter is a formal document executed by both the employee and employer for the terms and conditions of the employment, which binds both of them.
Why is there such laxity or delay in issuing such an important document? Please speak to those concerned on this issue if your company is doing such a thing, or else get it addressed through the relevant channels in the company.
Thank you.
From India, Hyderabad
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Beyond agreeing on the version stated by senior colleagues here, any appointment letter is a formal document executed by both the employee and employer for the terms and conditions of the employment, which binds both of them.
Why is there such laxity or delay in issuing such an important document? Please speak to those concerned on this issue if your company is doing such a thing, or else get it addressed through the relevant channels in the company.
Thank you.
From India, Hyderabad
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Review the following aspects:
a) Have you complied with the applicable laws with effect from the dates of joining of employees? For example, depositing the PF, providing paid leave, accumulating it within permissible limits, allowing encashment, and making provisions for gratuity. It is essential to ensure compliance with the law while rectifying your employee records.
b) Are you planning to introduce any new service terms or conditions that were not previously applicable? For instance, altering the notice period for termination of service by either party. Would the proposed changes necessitate notifying employees of amendments to certified standing orders, if any, or obtaining consent from concerned employees?
From India, Mumbai
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a) Have you complied with the applicable laws with effect from the dates of joining of employees? For example, depositing the PF, providing paid leave, accumulating it within permissible limits, allowing encashment, and making provisions for gratuity. It is essential to ensure compliance with the law while rectifying your employee records.
b) Are you planning to introduce any new service terms or conditions that were not previously applicable? For instance, altering the notice period for termination of service by either party. Would the proposed changes necessitate notifying employees of amendments to certified standing orders, if any, or obtaining consent from concerned employees?
From India, Mumbai
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Draft appointment letter regularising old employees.docx