Dinesh Divekar
Business Mentor, Consultant And Trainer
Aniket Pathak
Sr. Officer Hr
+2 Others

Hi cud u anybody clear my confusion.
Ex: a company has 12 casual leaves per year i.e 1 leave per month. Now if an Employee has taken 1 casual leave in a month out of 30 working days, in the payroll she do we write present days as 29 or 30??
Bcoz if we write 29 present days, as per the formula we use (salary per day × present days in the month), the employee gets salary for 29days only but as it's a casual leave he has to get for 30days.
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If the leave is paid, then her present days will be 30. You can show the leave balance calculation in the payslip that she availed the Casual Leave for the month.
Dear Sandy,
Casual or otherwise, what is important to consider is whether the leave was paid one or it was Leave Without Pay (LWP). If it is paid one then employee is eligible to get the remuneration and if it was without pay then obviously employee forfeits wages for that period. If the employee has unauthorised absence then also he/she forfeits the wages for which he/she was absent.
Dinesh Divekar
More over to your query , You should consider paid days instead of Present days to calculate the salary. that way it will include paid leave if any.
Dear Sandy,
I opine that in the Payroll it will be Days Payable not Days Present (DP means - Days Payable) hence you need to mention the number of days the employee is eligible for salary in that particular month. If it is clearly mentioned as Days present then need to make necessary corrections in the Pay roll format.
Days payable consists of all sorts of leaves ( Casual / Sick / Earned/ Maternity / Special leave / Holidays / Weekly offs etc.,). Normally an excel sheet is prepared as supportive document concluded by the Days payable and finally the Days payable will be posted in to pay roll with other earnings like OT amount / deductions like advances , ESI / PF / PT / Income Tax etc., etc.,) hence check for details and if it Days Present then make necessary changes.
You should maintain additional columns to represent Leaves taken, LOP etc that can give a clear insight in calculating the payroll system.
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