Dinesh Divekar
Business Mentor, Consultant And Trainer
Asst. Manager Hr
Hr Executive
+1 Other

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Hello everyone,
I need a basic outline on how to prepare a "training budget". It would be great if following points are covered in it -
1. how to allocate fund for training activity
2. process of getting budget approval
3. how to consider both internal as well external training while preparing the budget.
I already have the training calendar & plan prepared for the financial year & approved by the management. The only thing I'm unable to understand is how to prepare the budget and present it in front of the management. Can anyone share some format for the same.
Thanks in advance !

Dear Nishant,
When you got the training calendar approved, that time itself you should have approved the budget. In fact, what is the use of training calendar without budget?
Now based on the calendar, you need to find out for how many training programmes can be conducted with in-house trainers and how many would need external trainers. Again the charges of the external trainers depend on the type of the training programme. Addition to this is expenditure on account of hiring the hotel (if conducted outside), training material charges, stationery charges etc
Therefore, you will have to do lot of spadework as this is going to be a long drawn exercise.
Dinesh Divekar

Can I also get any sample format regarding the same. Thanks in advance
Hello Nishant!
Hope i am not late in responding
Please consider the following heads while preparing a training budget:
1) Trainer Fees
2) Training Props Cost
3) Boarding and Lodging of Participants (For Training being conducted outside the office premise)
4) Travel Cost of Participants (If any)
5) Boarding and Lodging Cost of Trainer (If any)
6) Travel Cost of Trainer
7) Boarding and Lodging Cost of Coordinator (If any)
8) Travel Cost of Coordinator
9) Cost of Audio Visual (Projector, Screen, Speaker, etc.)
10) Cost of Photographer/Videographer (If required)
11) Cost of Gifts for Participant Engagement
12) Entertainment Cost of Participants (If any)
Hope this helps! :)

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