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Dear Friends,

I need to issue a superannuation communication to an employee (faculty). I have prepared a draft letter. Need your inputs.




HR Manager
..................... (Name of Institution)

.............................. (Name of employee)
............................... (Department)

Dear .............................

At the outset, we appreciate services rendered by you to the institution so far. You were always ready to extend your contribution to various initiatives of the institution. Your role in organizing industrial visits, external trainings, support to entrepreneur cell programmes are noteworthy.

As per the superannuation policy of the institution, employees attaining the age of 65 will be superannuated and thereafter their services will be utilized on a mutually agreed basis.

Since you have attained the age of 65 as on .............................., you will be superannuated on 31st July 2016.

HR department will guide you on the superannuation process like withdrawing PF benefits, handing over and clearance.

We wish you a happy and peaceful retired life.

Thanking you,

Yours Sincerely


From India, Bangalore
Hi Bhavan,
Kudos to you for posting a draft and seeing the opinion.
Very rarely this is seen in our forum in which most people look for instantly ready answers.
Your deserve appreciation and a gentle pat on your back.
I find that the draft is OK.
Should you need more info please try Cite HR archives.
Type "Super annuation letter sample" inside the box "SEARCH" that you see in the title bar above
and then press press enter key.
You will get plenty of information.
If you are very keen you can add 'the' in the first sentence so that it reads
....We appreciate the services.....

From India
Good effort.
""Since you have attained the age of 65 as on .............................., you will be superannuated on 31st July 2016.""
Kindly make it you will be attaining the age of 65 in the month of Jul,therefore you will be superannuating on 31 Jul 2016.
""and thereafter their services will be utilized on a mutually agreed basis. ""
This portion can be eliminated and taken up separately with employee.
Here topic should be forthcoming superannuation alone.
If he is expected to submit any forms for PF,insurance,commencement of Handing over duties etc,specify dates by which he should do so.

From India, Pune
Dear Mr.Raghunathan and Mr.Nathrao, Appreciate your prompt response. Will consider the suggestions give by you. Regards BHAVAN
From India, Bangalore
Hi BHAVANJI-- 18.4.16

The following points can be considered for inclusion/addition:


2. Ref: Appointment Order No. . . . . dated…..


This has reference to your appointment in our Institution with effect from. . and we greatly appreciate the services rendered by you. . . . . . . .

2. As per Clause . . . . of the above Appointment Order, you will be superannuated from the Services of the Institution on . . . . . on attaining the age of Superannuation..

3. The Subsequent point that “thereafter your services will be utilized on mutually agreed basis” can be included if you have taken a positive decision to continue him after Superannuation; on mutually agreed terms; If already approved to continue; please put it so that the Retiring person will receive it with a happy note of not losing job; otherwise; you can delete it.

Other points like Final Settlment like PF, Gratuity & Forms tobe collected etc., have been commented by our other learned Members.

HR Consultant

From India, Mumbai
Dear Mr.Neyim Khan
Thanks for your revert.
Since the superannuation policy is finalised and implemented recently, it was not included in the appointment letter. So I could not quote that.

From India, Bangalore
Greetings of the day !!
We would like to draw your kind attention regarding your Superannuation Fund balance laying with us pertning to the old period of your service, under Superannuation policy maintained by LIC.
We have observed that, the same has not been withdrawn by you. The same can be withdrawn by filling up the relevant forms with necessary documents and submitted to us for further forwarding to LIC for processing.
Superannuation LIC Policy options are mentioned hereunder for your reference:-
Pension Plan available with LIC :-
• Beneficiary can opt the mode of payment of pension specify :- Monthly/Quarterly/Half Yearly /Yearly
• For Example , if Beneficiary opt for Annual Pension , Let’s assume we submit duly filled & signed form to LIC in Jun-18 month , 1st Annual pension will be released by LIC in Jun-19 & subsequent yearly in Jun month going forward to Beneficiary’s bank account directly.
Option Beneficiary can Choose for Pension :-
• Life pension ceasing at death, No purchase price shall be paid on death to beneficiary. No guaranteed payments.
• Life pension with guaranteed payments for 5 / 10 / 15 / 20 years. No purchase price shall be paid on death or at end of 5 / 10 / 15 / 20 years guarantee. On survival to guaranteed payments pension shall be
continued to be payable till life. (Please specify period)
• Life pension ceasing at death of member with return of capital (purchase price) to beneficiary.
You are requested to kindly send us the duly filled form along with below mentioned documents:-
 Superannuation Filled Form – Attached
 LIC ECS Form – Attached
 Self-attested copy of Pan card & Aadhaar card of member
 Canceled Cheque- Name should be printed on the cancel cheque
 Self-attested copy of Aadhaar card of Nominee
Note :- Kindly treat this mail as URGENT and send all the required documents max by 15th November 2018.
Please feel free to reach out us in case of any help/assistant.
Thanks & Regards
Anil Dagar

From India, Bangalore
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