Dear Sir/Madam
Am working in a company has a HR Executive.
Am into Employee Welfare Department.
So, I need formats which HR will maintain (from the Offer Letter to
Resignation letter, including Salary Slip).
Please, Help me for these formats.
Thanks & Regards,
Ashwini K

From India, Bangalore
Hi Ashwini,

Find below some of the sample format you asked for---

Offer Letter

Date : ___________

Ms. / Mr. _________________





Dear ________________,

With reference to your application and subsequent interview with us, we are pleased to offer you the position of ___________________ in our organisation at a CTC of Rs. __________________ (Rupees ___________________ only) .

We would expect you to join as early as possible but not later than _________, beyond which the offer would stand withdrawn, unless a new date is mutually agreed upon, by us in writing.

On the date of your joining, you may please bring along the following:

1. Proof of age

2. Copies of Educational Certificates

3. Copies of professional Certificates

4. Relieving certificate from the previous employer

5. Appointment letter of the previous employer and salary revision letters

6. Last pay slip received from the previous employer

7. Form 16 (TDS certificate)

8. 3 Passport Size photographs

9. An updated Curriculum Vitae

This Offer of Employment is subject to receipt of satisfactory references.

This Letter of Offer is being sent in duplicate. Kindly sign the copy as a token of your acceptance of the offer and return us the same.

For, Company Name

Name: Employee Name



Amit Seth.

From India, Ahmadabad
Dear Ashwini,

Find below more sample formats..

Appointment Letter

19th November 2006

Mr. __________



Dear Mr.________,

With reference to your application and subsequent interview with us, we are pleased to appoint you as Designation in our organization on the following terms and conditions.

Date of Joining: You have joined us on 13th November 2006.

Salary: Your Annual Total Employment Cost to the company would be ________ (One Lakh Ninty thousand rupees only) the details of which is been given in the Annexure attached below.

Place/Transfer: Your present place of work will be at Place, but during the course of the service, you shall be liable to be posted / transferred anywhere to serve any of the Company's Projects or any other establishment in India or outside, at the sole discretion of the Management.

Probation/Confirmation: You will be on a Probation period for the Six months. Based on your performance your services will be confirmed with the company in written after six months.

During the probation period your services can be terminated with seven days notice on either side and without any reasons whatsoever. If your services are found satisfactory during the probation period, you will be confirmed in the present position and thereafter your services can be terminated on one month’s notice on either side.

Absence for a continuous period of ten days without prior approval of your superior, (including overstay on leave / training) would result in your losing your lien on the service and the same shall automatically come to an end without any notice or intimation.

Leave: You will be eligible to the benefits of the Company’s Leave Rules on your confirmation in the Company’s Service.

During the period of your employment with the Company, you will devote full time to the work of the Company. Further, you will not take up any other employment or assignment or any office, honorary or for any consideration, in cash or in kind or otherwise, without the prior written permission of the Company.

1. You will not (except in the normal course of the Company's business) publish any article or statement, deliver any lecture or broadcast or make any communication to the press, including magazine publication relating to the Company's products or to any matter with which the Company may be concerned, unless you have previously applied to and obtained the written permission from the Company.

2. You will be required to maintain utmost secrecy in respect of Project documents, commercial offer, design documents, Project cost & Estimation, Technology, Software packages license, Company’s polices, Company’s patterns & Trade Mark and Company’s Human assets profile.

3. You will be required to comply with all such rules and regulations as the Company may frame from time to time.

4. Any of our technical or other important information which might come into your possession during the continuance of your service with us shall not be disclosed, divulged or made public by you even thereafter.

5. If at any time in our opinion, which is final in this matter you are found non- performer or guilty of fraud, dishonest, disobedience, disorderly behavior, negligence, indiscipline, absence from duty without permission or any other conduct considered by us deterrent to our interest or of violation of one or more terms of this letter, your services may be terminated without notice and on account of reason of any of the acts or omission the company shall be entitled to recover the damages from you.

6. You will not accept any present, commission or any sort of gratification in cash or kind from any person, party or firm or Company having dealing with the company and if you are offered any, you should immediately report the same to the Management.

7. This appointment letter is being issued to you on the basis of the information and particulars furnished by you in your application (including bio-data), at the time of your interview and subsequent discussions. If it transpires that you have made a false statement (or have not disclosed a material fact) resulting in your being offered this appointment, the Management may take such action as it deems fit in its sole discretion, including termination of your employment.

8. You will be responsible for safekeeping and return in good condition and order of all Company property, which may be in your use, custody or charge.

Please sign and return to the undersigned the duplicate copy of this letter signifying your acceptance.

We welcome you to The Company Name family and look forward to a fruitful collaboration.

With best wishes,

For Company Name.



Write the name of the employee on the other side of Company name and get it signed with them, print it in duplicate.

Resignation Letter

Company name





Respected Sir,

Subject: This letter serves as my resignation.

Leaving the Company name was a difficult decision. I was recruited to the position of Designation on 17th July, 2007 and my last date of employment was on 29th September, 2007. Once I finally took a look at this opportunity, it offered such significant career growth and challenges that professionally speaking; I could not turn it down.

Mr. ________, Mr. _________, Mr. _______________, thank you for your mentorship and guidance. You have made important contributions to my professional development. I enjoyed every bit moment in this company and wish you all and the company all the professional and personal success.

I intend to make this transition as smooth as possible.

Of course, I am available to help at any time. I appreciated my time here and will always speak highly of this company as an employer.

Thanking you,

Yours Faithfully,

Date: 29th September, 2007

Hope it will be fine with you...


Amit Seth.

From India, Ahmadabad
Dear Ashwini,
Find below one of the sample format of Experience letter and find enclosed one the sample format of salary slip..
_____/HRD/___ Date_____________
Mr/ Ms. ____________
Dear Mr./ Ms. _____________,
This is to certify that Mr. __________________ ( name of the employee ) was working at ___________________( Company Name ) As _______________ ( Designation of the employee ) from ____________________ ( date of joining) to _______________( last working date ).
During his tenure, we found him to be .....................his services were found to be satisfactory.
We wish him all the best in his future endeavors.
For ___________________________
Amit Seth.

From India, Ahmadabad

Attached Files
File Type: xls salary-slip_932.xls (21.5 KB, 1641 views)

Dear All,
I am new to this forum.
I am working as a Hr executive with a real estate firm. Can anybody help me with the format of letter. I need to draft a letter for not accepting the resignation of an employee as he is a brilliant performer and the management does'nt want to loose such employees.
Please, Help me for this format.
Thanks & Regards,

From India, Gurgaon
please find the attached zip file ...i hope u will find all.
From India, New Delhi

Attached Files
File Type: zip cite (172.8 KB, 1632 views)

wow tis is grt help thx Amit... can ualso help me frame my own appt letter...appointed as hr for a 30 member ites co....also if you can give me the actual basic polices,required by law, as th co has non it woul be grt help......with festivals ard the corner...
pls mail them to me at

From India, Bangalore
I am working in press and i need service certificate from my organisation i need a format of service certificate if any body is having service certificate for press person please forward me.....

From India, Hyderabad
Recently I have joined new company of export import.I m working there as a HR Manager + Adimn. So please ! provide some formats like - apraisals,attendence sheets.apraisal forms,leave forms,tour expances records,travelling bill forms,expances record.
I will be highly oblised to you.
Divya Shukla

From India, Delhi

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