Could you provide me with the formats for HR documents mentioned below:
1. Warning Letter Format - Absenteeism
2. Warning Letter Format - Low performance
3. Job Offer Letter
4. Regret Letter to Applicant
5. End of Service Letter
6. Termination Letter
I would really appreciate it if I could get them at the earliest possible. I appreciate everyone's help with this one.
From Qatar, Doha
Acknowledge(3)
Amend(0)
41. Warning Letter Format - Absenteeism
2. Warning Letter Format - Low performance
3. Job Offer Letter
4. Regret Letter to Applicant
5. End of Service Letter
6. Termination Letter
I would really appreciate it if I could get them at the earliest possible. I appreciate everyone's help with this one.
From Qatar, Doha
Acknowledge(3)Amend(0)
Dear SK..
Fine below one of the sample format of Warning letter in case of absence..
21st August 2007
To
Mr.
Designation.
Sub. – Warning Letter
Mr.
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For, Company Name
Name:
Designation
Print it in duplicate and attach one in his personal file..
Hope it may help you to prepare the same..
Regards,
Amit Seth.
From India, Ahmadabad
Acknowledge(1)Amend(0)
Fine below one of the sample format of Warning letter in case of absence..
21st August 2007
To
Mr.
Designation.
Sub. – Warning Letter
Mr.
It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.
Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.
You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.
You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.
Kindly treat this as very urgent.
For, Company Name
Name:
Designation
Print it in duplicate and attach one in his personal file..
Hope it may help you to prepare the same..
Regards,
Amit Seth.
From India, Ahmadabad
Acknowledge(1)Amend(0)
Thanks a lot for your quick help, Mr. Amit S.
Though I find this site very useful, at times (very often actually), people don't reply to your requests, and you end up with the least help out of these forums.
If I do know something and I could help, I surely would take a few minutes to do it because that's how the site is made useful and informative. I hope everyone thinks that way.
Cheers to all, SK
From Qatar, Doha
Acknowledge(0)Amend(0)
Though I find this site very useful, at times (very often actually), people don't reply to your requests, and you end up with the least help out of these forums.
If I do know something and I could help, I surely would take a few minutes to do it because that's how the site is made useful and informative. I hope everyone thinks that way.
Cheers to all, SK
From Qatar, Doha
Acknowledge(0)Amend(0)
Dear SK,
Thank you so much.
Find below one of the sample letter formats for a Job Offer as well as a Termination Letter.
Offer Letter
Date: ___________
Ms./Mr. _________________
_________________________
_________________________
_________________________
_________________________
Dear ________________,
With reference to your application and subsequent interview with us, we are pleased to offer you the position of ___________________ in our organization at a CTC of Rs. __________________ (Rupees ___________________ only).
We would expect you to join as early as possible but not later than _________, beyond which the offer would stand withdrawn unless a new date is mutually agreed upon by us in writing.
On the date of your joining, please bring along the following:
1. Proof of age
2. Copies of Educational Certificates
3. Copies of professional Certificates
4. Relieving certificate from the previous employer
5. Appointment letter of the previous employer and salary revision letters
6. Last pay slip received from the previous employer
7. Form 16 (TDS certificate)
8. 3 Passport Size photographs
9. An updated Curriculum Vitae
This Offer of Employment is subject to receipt of satisfactory references.
This Letter of Offer is being sent in duplicate. Kindly sign the copy as a token of your acceptance of the offer and return it to us.
For, Company Name
Name: Employee Name
Designation:
FORMAT OF TERMINATION LETTER
____/HRD/___ Date_____________
Mr./Ms. ____________
___________________
___________________
___________________
Mr./Ms. _____________,
This is in continuation of our letter dated _____________, which was sent to your last known address by registered post, calling upon you to submit a written explanation within 48 hours for your continued absence without any intimation. We note with regret that you have neither resumed your duties nor explained the reason for your continued, willful, and unauthorized absence.
As per the terms of your appointment letter dated ________________, it is clearly indicated that absence for a continuous period of 10 days without prior approval of your superior (including overstaying on leave/training) would result in you losing your lien on the service, and the same shall automatically come to an end without any notice or intimation.
You are hereby informed that you have lost your lien on your service as a ________________________ and it is deemed that you have abandoned the employment of your own accord. The relationship between you and the company has ceased to exist with effect from ___________________.
You may collect your full and final settlement dues, if any, from the Accounts Department.
For, Company Name
Name:
Designation:
Hope it will definitely help you to prepare the same at your end.
Regards,
Amit Seth.
From India, Ahmadabad
Acknowledge(0)Amend(0)
Thank you so much.
Find below one of the sample letter formats for a Job Offer as well as a Termination Letter.
Offer Letter
Date: ___________
Ms./Mr. _________________
_________________________
_________________________
_________________________
_________________________
Dear ________________,
With reference to your application and subsequent interview with us, we are pleased to offer you the position of ___________________ in our organization at a CTC of Rs. __________________ (Rupees ___________________ only).
We would expect you to join as early as possible but not later than _________, beyond which the offer would stand withdrawn unless a new date is mutually agreed upon by us in writing.
On the date of your joining, please bring along the following:
1. Proof of age
2. Copies of Educational Certificates
3. Copies of professional Certificates
4. Relieving certificate from the previous employer
5. Appointment letter of the previous employer and salary revision letters
6. Last pay slip received from the previous employer
7. Form 16 (TDS certificate)
8. 3 Passport Size photographs
9. An updated Curriculum Vitae
This Offer of Employment is subject to receipt of satisfactory references.
This Letter of Offer is being sent in duplicate. Kindly sign the copy as a token of your acceptance of the offer and return it to us.
For, Company Name
Name: Employee Name
Designation:
FORMAT OF TERMINATION LETTER
____/HRD/___ Date_____________
Mr./Ms. ____________
___________________
___________________
___________________
Mr./Ms. _____________,
This is in continuation of our letter dated _____________, which was sent to your last known address by registered post, calling upon you to submit a written explanation within 48 hours for your continued absence without any intimation. We note with regret that you have neither resumed your duties nor explained the reason for your continued, willful, and unauthorized absence.
As per the terms of your appointment letter dated ________________, it is clearly indicated that absence for a continuous period of 10 days without prior approval of your superior (including overstaying on leave/training) would result in you losing your lien on the service, and the same shall automatically come to an end without any notice or intimation.
You are hereby informed that you have lost your lien on your service as a ________________________ and it is deemed that you have abandoned the employment of your own accord. The relationship between you and the company has ceased to exist with effect from ___________________.
You may collect your full and final settlement dues, if any, from the Accounts Department.
For, Company Name
Name:
Designation:
Hope it will definitely help you to prepare the same at your end.
Regards,
Amit Seth.
From India, Ahmadabad
Acknowledge(0)Amend(0)
Dear SK,
Find below one of the sample formats of a Regret Letter.
[FORMAT OF REGRET LETTER AFTER INTERVIEW]
PRIL/HRD/___ Date: ____________
Mr. _______________
__________________
__________________
__________________
__________________
__________________
Dear Mr. ________,
This is in reference to the discussion that we had on ________. We thank you for responding to our call and showing interest in wanting to join our organization. Unfortunately, we regret to inform you that your profile is not suitable for the position available with us.
However, we will retain your bio-data in our database and will reach out to you as and when any vacancy suitable to your profile arises. Thank you once again for taking the time to come and meet us.
With Warm Regards,
Company Name
Name
Designation
Regards,
Amit Seth.
From India, Ahmadabad
Acknowledge(0)Amend(0)
Find below one of the sample formats of a Regret Letter.
[FORMAT OF REGRET LETTER AFTER INTERVIEW]
PRIL/HRD/___ Date: ____________
Mr. _______________
__________________
__________________
__________________
__________________
__________________
Dear Mr. ________,
This is in reference to the discussion that we had on ________. We thank you for responding to our call and showing interest in wanting to join our organization. Unfortunately, we regret to inform you that your profile is not suitable for the position available with us.
However, we will retain your bio-data in our database and will reach out to you as and when any vacancy suitable to your profile arises. Thank you once again for taking the time to come and meet us.
With Warm Regards,
Company Name
Name
Designation
Regards,
Amit Seth.
From India, Ahmadabad
Acknowledge(0)Amend(0)
CiteHR.AI
(Fact Checked)-[B]Response[/B]: Your dedication to helping others is admirable. It's important to support each other in this community. Keep up the positive spirit! (1 Acknowledge point)