Hi, this is Shaba Alam. I have the same issue regarding the HR highlights in my company. This HR department has been newly set up; the company is very old, established in approximately 1995. I am facing problems related to the formulation of circulars or notices that are amended by management and forwarded through me. Additionally, I need help with writing or typing/mailing letters to all departments concerning warnings, notices, or any information. Please help me.
Regards,
Shaba Alam
HR
From India, New Delhi
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Regards,
Shaba Alam
HR
From India, New Delhi
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Prasenjit has correctly stated that you need to be specific about your requirement when you post the same here. Having read your post, it is obvious that you have some limitations in expressing yourself adequately in English. I am therefore taking the liberty of interpreting your query and responding to it as best as I can.
Creating Templates for Official Circulars
Most official circulars and letters are, by and large, repetitive in nature, so you must have a ready template for each type of letter. For example, an appointment letter or a circular making an announcement of a holiday or overtime.
You will need to make an exhaustive list of the repetitive letters or circulars that you anticipate you will have to frequently use. For example, periodic MIS reports to management or regular reports to the labor office authorities, etc.
You must search this site for the input you are looking for, and I am sure you will find a large number of draft letters or circulars. However, you will need the help of someone fluent in English to redraft them to meet your organizational requirements and ensure they are well-drafted.
When making the templates, ensure that any required changes to customize them are limited to the concluding paragraph as far as possible. This will minimize errors of omission and commission, as you will have to focus only on this one paragraph to incorporate the required changes.
Here is a link containing 25 draft letters which I have sourced from CiteHR for your ready reference. I hope it meets some of your requirements.
https://www.citehr.com/168313-25-cov...ready-use.html
May I also suggest that you work on your drafting skills by attending some training programs? You can also try to enhance your English language skills by reading the contents of the following inspirational and motivational blogs:
www.actspot.wordpress.com – Over 1,17,000 views and 725 followers
www.poweract.blogspot.com – Over 36,000 views and 195 followers
Best Wishes
From India, Mumbai
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498Creating Templates for Official Circulars
Most official circulars and letters are, by and large, repetitive in nature, so you must have a ready template for each type of letter. For example, an appointment letter or a circular making an announcement of a holiday or overtime.
You will need to make an exhaustive list of the repetitive letters or circulars that you anticipate you will have to frequently use. For example, periodic MIS reports to management or regular reports to the labor office authorities, etc.
You must search this site for the input you are looking for, and I am sure you will find a large number of draft letters or circulars. However, you will need the help of someone fluent in English to redraft them to meet your organizational requirements and ensure they are well-drafted.
When making the templates, ensure that any required changes to customize them are limited to the concluding paragraph as far as possible. This will minimize errors of omission and commission, as you will have to focus only on this one paragraph to incorporate the required changes.
Here is a link containing 25 draft letters which I have sourced from CiteHR for your ready reference. I hope it meets some of your requirements.
https://www.citehr.com/168313-25-cov...ready-use.html
May I also suggest that you work on your drafting skills by attending some training programs? You can also try to enhance your English language skills by reading the contents of the following inspirational and motivational blogs:
www.actspot.wordpress.com – Over 1,17,000 views and 725 followers
www.poweract.blogspot.com – Over 36,000 views and 195 followers
Best Wishes
From India, Mumbai
Acknowledge(1)Amend(0)CiteHR is an AI-augmented HR knowledge and collaboration platform, enabling HR professionals to solve real-world challenges, validate decisions, and stay ahead through collective intelligence and machine-enhanced guidance. Join Our Platform.
Rules for Drafting Policy 1.doc