Umesh HR
Hr, Recruitment
+5 Others

Dear All,
I am working with a ceramic factory, I am new to HR, we are counting the attendance for the period of 26 to 25 every month. But i do have one question ,
1) for the May attendance we calculated from aprl26 to may 25 i.e 30 days
2) for the month of June, we calculated from may 26 to jun25 i.e 31 days.
but as per records we have to show May 31 days and June 30 days only.
so, can we count the days like aprl26 to may26 for May and may27 to jun25 ???
29th June 2012 From India, Hyderabad
Hi Vishwavanadh,
What i would suggest is that you take a standard denominator i.e. 30 days for calculating the salary and calculating salary every month from from 26th of current month to 25th of next month.
29th June 2012 From India, New Delhi
Just for the knowledge sake would like to know the logic of calculating from 26 to 25 & why not calender month? One reason could be giving salary on 01st or 2nd?
30th June 2012 From India, Jabalpur
Hi Vishwavanadh,
Previously my company also flows the same pattern of salary cycle.
Whenever such type of situation arises we include 27th day of month so that it get will get adjusted with the law also.
Means for the month of may salary i.e. from 26 June to 26 May total 31 days.
And for the salary of June - 27 May to 25 June total day for the month of June salary will be 30.
I think that this will solve your problem and company also not fall under any legal trap.
Mahipal Singh
2nd July 2012 From India, Ahmadabad
Dear Vsihwanath,
For better handling of Attendance cycle you can consider base days as mentioned below :
If you are preparing the sal sheet for June (calendar days will be 30, but you should calculate for 31 as per your company cycle) and your cut off from May 26th to June 25th June. In this case you can presume the attendance of 26th June to 30th June as full present days for all and any absences in between you can update the same in next month cycle. But for this you need to send HR circular to all employees.
For calcualting the salary I have attached a input format which will helpfull for all
Adecco India Pvt Ltd
2nd July 2012 From India, Bangalore
Dear Vishwanadh,
This is the tracking of your attendance system in this you can calculate the salary as per the days comes in a month the calendar should be prepare before year starting from jan to dec.
24th February 2014 From India, Ahmedabad
Dear Mahesh Mathur,
The reason for calculating salary from 26th to 25th is because there is sometime required for processing salary, leave, compliance checking, etc. which takes about 03 days or so depending on no of employees and compliances to be checked. Post that salary can be credited without any hitch to the employee accounts on 31 st or 01st . Thus there being no time delay in salary credits, at the same time payroll gets sufficient time to check accuracy, etc. Plus you need to get the required budgets approved prior to disbursement's.
This is usually followed in companies which have a strength of 100+ since its a lengthy process to do payroll.
Hope this answers your query.
Deena Jagasia
24th February 2014 From India, Mumbai
The mentioned cycle would be attendance/leave cycle, the salary cycle would be same as salary month e.g. if it is June Month Salary, Attendance cycle would be from 26th May to 25th June and Salary calculated from 1st June to 30th June.
4th June 2018 From India, Cochin
Dear team , how we calculate Feb month salary when we have 31 days attendance data and in month of March salary days are 31 and 28 days attendance data . please suggest me solution .
27th March 2019 From India, Pune
Dear Vishwanadh,
You can't this.
this can be done only for daily wages workers or contractual works, even you can't do for contractual employees too.
Its ok if count comes 30 days.
You go on as per days comes in calculation 30 or 31.
27th March 2019 From India, Delhi
Hello everyone.
Currently my company is processing salary from 1-30/31 basis. But now wanted to start the attendance cycle from 26th to 25th for salary processing. My question is -
1. Suppose, salary for July has been paid on the attendance from 1st to 31st July.
2. Now, if for August salary calculation attendance is considered from 26th of July to 25th of August, then salary is given twice for the period of 26th - 31st July.
3. We can not start this process by considering the attendance from 1st to 25th for the first month or can not be deducted later as then employees will get 25 days salary only.
Please help me on this issue. Thanks in advance.
23rd August 2019 From India, Kolkata
There is two things has to follow such Attendance period and Salary period. Attendance period is contains flexibility based on the convenient. Salary period is fixed as per calendar month. If you run the attendance for Aug'19 period from 26th July to 25th Aug, required to pay salary from 1st Aug to 31st Aug. Is there any absence during from 26th Aug to 31st will be adjusted in next month / if employee is left, to be adjusted in Full and Final Settlement.
26th August 2019
Already salary calculated for May month (i.e., 31 days)
Now for june, will take 30 days... balance 5days (27th jun - 30th jun) will be adjusted in july month.
for ex.,
in case of absent in between those days, Lop will be reckoned as per jun month days (i.e, 30 days).
Lop for 28th june means - salary Rs.10000 / 30 *1 = ans? which will be reflected in july month.
28th August 2019 From India, Madras
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