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Good afternoon everyone. I am working in a mnc as HR executive. I need
some recently used format for appointment letter as well as for appraisal
letter. My company is in retail footwear industry.
I will be really grateful if u people will send me some good formate.
Waiting for your reply.

From India, Delhi
Formats for the both:

Appointment Letter.

< Date >

To: < Employee Name >,




Dear < Employee Name >,

With reference to your application and subsequent interviews you have had with us, and further to letter of offer dated < Date > we are pleased to appoint you as < Designation > in our organization with effect from < Date >, subject to the following terms & conditions. This letter of appointment supersedes all other communications made to you prior to the date of issue of this appointment letter.


Your place of work will be ………………………….. However, you may be required to work anywhere in India or overseas, if the company so directs based on the exigencies of work. You would also provide your services for the company, its subsidiaries or associates, if, as and when required.


Your total compensation (Cost to the Company) will be Rs. < CTC > (Rupees < CTC > only) per annum. The breakup of emoluments is annexed herewith.


You would be reporting to the < Designation> and/or to whosoever the Company deems fit to be your supervisor.


You will be placed on probation for a period of six months from your date of joining. On the successful completion of your probation period, you will be confirmed in writing. Your probation period can be extended in case the management is not satisfied with your performance. The probation period will be assumed to have been extended until such time as you receive your confirmation in writing.


Performance reviews will be done on a half yearly basis with the first one at the end of six months. Your increments are discretionary and will be subject to and on the basis of your effective performance and results during the period as also the performance and results of the Company. Generally salary reviews would be done once every year.


In view of your office you will be required to carry out your duties and responsibilities effectively, to achieve the desired results which may include working late hours.


Every employee is eligible for leaves as per the prevailing leave policy.


While employed with this company, you will not in any circumstances be permitted to work for any other firm or person, either whole time or part time, to own, or in any way be associated with any firm or person as advisor, director or partner, whether paid or not, for your services, without prior written permission of the company.


a) You will not, during the continuance of this appointment and thereafter, disclose, divulge or communicate to any interested or other persons, whatsoever, any information relating to the company’s technical know how, business practices or any other information of a confidential character.

b) The employee shall treat all information obtained by him/her during the course of his/her employment with the Company, either directly from the other employees of the Company, or during the course of his / her work with the Company, as strictly confidential.

c) Such information may include, without limitation, the Company’s finances, customers, clients, modes of operation, information relating to research, development, trade secrets, contact names, addresses, phone numbers, etc., but shall not include information known or available to the Employee prior to his / her employment with the Company and/ or readily available to persons of ordinary skills in the assigned areas of technical / business expertise.


a) You will be governed by the company’s rules and regulations that may be promulgated from time to time.

b) You shall not refuse to take up any assignment that may be offered to you by the company.

c) You shall be expected to abide by the rules and regulations of the company, be courteous, honest and professional within the company or with its clients/customers, and maintain & represent the Company’s high standards of professional Services at all times, whether in the Company or at its client’s site(s).

d) You shall be responsible for all company properties and material that are in your possession, and all infrastructure like telephones, computers, projectors etc that have been provided to you to enable you in your work.

e) You shall not publicly criticize, defame or misrepresent the Company and shall not, knowingly, commit any such actions which may result in the Company’s image / business being adversely affected.

f) During the course of your employment with the Company, you will not solicit business of any nature, either directly or indirectly, for yourself, or for any other party, from the Company’s clients and / or customers.


You will keep the company informed of the postal address along with contact number for communication including the changes that may occur during your period of employment with the company.


You shall be expected to work a minimum of 40 hours a week between 10 AM and 7 PM on weekdays. The working hours are subject to change, depending on the requirements of the Company.


a) The company shall be the sole owner of all inventions, ideas, materials, systems, codes, etc. that may be devised / created by the Employee in the course of his / her employment with the Company.

b) The Employee shall have no claim of any nature whatsoever and undertakes not to utilize, part with or divulge such information to any third party, even after he / she has ceased to be an employee of the company.

c) The above terms and conditions shall be binding upon both the parties hereto during the entire course of employment of the Employee with the Company.

d) Apart from the above terms and conditions, you shall be bound by, and shall adhere to such other rules and regulations as may be in force, from time to time, in the Company.


This appointment is made on the basis of information provided by you in the application and also at the time of interview. Original copies of your certificates, testimonials and previous employment records should be submitted along with the photocopies for verification. If any declarations given by you to the Company prove to be false or if you are found to have willfully suppressed any material information, you will be liable to be removed from service without any notice.


a) This contract of employment is terminable by either party by giving a 15 days notice during probationary period and a 30 days notice on/after confirmation or on payment of salary in lieu of the notice period. Either party is not bound to give any reason thereof. The Company reserves the right to recover salary in lieu of any un-served notice period. Further, the Company may at its discretion relieve you from such date as it may deem fit even before the expiry of the notice period and is not bound to give any reason thereof.

b) In the event of any misconduct or breach of terms of employment on the part of the employee during probation or on/after confirmation the Company reserves the right to terminate this contract immediately without any notice.

c) If any Privilege leave is due to the employee, salary in lieu of such leave will be paid, subject to the limits laid down in this respect.

d) On termination of this contract, you will immediately give up to the Company before you are relieved, all correspondence, specifications, formulae, books, documents, cost data, market data, literature, drawings, effects or records, etc. belonging to the Company or relating to its business and shall not make or retain any copies of these items.

The above terms and conditions are subject to changes from time to time and the same would be communicated to you in writing. Please sign the copy of this letter, as a token of acceptance of your appointment on the terms and conditions mentioned above.

We welcome you aboard and wish you a pleasant, fruitful and mutually beneficial association with the Company.

Warm Regards,

For XYZ P. Ltd.,

Managing Director

I agree to abide by the terms and conditions mentioned in the letter of appointment

Name : Date :

Signature : Place :

Apprisal Letter Date:


Code: 00588

Desg: Sr. Executive

Dear Ms ABC,

It is my pleasure to inform you of the compensation revision made in your salary effective 1st April, 2007.

This year we conducted a Compensation Survey to Benchmark our compensation with that of selected group of comparable companies.

The compensation as mentioned below is an outcome of comparable positioning, suitably factored by your and company’s overall performance for the year 2006-2007. Details are as under:

Components Per Month (In Rupees) Per Annum (In Rupees)Basic Salary


House Rent Allowance

Conveyance Allowance

Special Allowance




Since this is a confidential communication to you, you are requested not to share this information with other employees.

Other term and conditions of you appointment remain unchanged.

While appreciating your contribution to the organisation, we look forward to your continued excellence in performance.

Your next review falls due on 1st April, 2008

With Warm Regards,



For XYZ Pvt .Ltd

Hope you make liked it......... :D :D :D :D :D



From India, Lucknow
Kindly click on the following link, it will give you some required information,

From India, Coimbatore
Hi Rajendra...

Find below some more formats, it might also help you to prepare the same..

Format of Appointment letter

____/HRD/ ____ Date : ___________

Ms. / Mr. _________________





Dear ________________,

With reference to your application and subsequent interview with us, we are pleased to appoint you as “ ________________ (Designation) ” at our , ________________(location) Store on the following terms and conditions:

Date of Joining :

You have already joined us on ,_______________ ( Date of joining).

Place / Transfer : Your initial place of work will be at our ___________ ( name of the store) store. However, your services are transferable to any place in the country within the Company or to any of its associates, or sister concerns, or its subsidiary at any place in India or abroad, whether existing today or which may come up in future at any time at the sole discretion of the Management.

Duties : A schedule of your broad duties and responsibilities will be given to you in due course. However, the company reserves the right to assign to you such other duties and responsibilities as may be considered advisable in the Company’s interests. In your capacity as ( Designation) , you will report to the Managing Director or to any other officer deputed by him.

Salary structure : As per the sheet enclosed.

Salary and other perquisites/benefits, which have been distributed under the aforesaid heads, are subject to taxes, as applicable. At its sole discretion, the Management may consider either change of heads or redistribute the total emoluments under various heads.

Probation / Confirmation : You will be on probation for a period of six months of joining work, but if the Management is not satisfied with your work and conduct, your services shall be liable to termination without notice at any time during or on completion of the probation period. This period of probation will be liable to such extension (s) as the Management may deem fit in its sole discretion. Unless an order in writing confirming you is given, you will not be deemed to have been made permanent.

During the probation period your services can be terminated with seven days notice on either side and without any reasons whatsoever. If your services are found satisfactory during the probation period, you will be confirmed in the present position and thereafter your services can be terminated on one month’s notice on either side.

Absence for a continuous period of ten days without prior approval of your superior, (including overstay on leave / training) would result in your losing your lien on the service and the same shall automatically come to an end without any notice or intimation.

Code of Conduct :

You are expected to abide by the Company’s Code of Conduct a copy of which is enclosed herewith.

Leave : You will be eligible to the benefits of the Company’s Leave Rules on your confirmation in the Company’s Service.

Traveling : In the course of your employment, you may be required to undertake traveling either in India or elsewhere in connection with the Company’s business, according to the directions and instructions issued by the Management, from time to time, for which you will be reimbursed expenses in accordance with the rules. Refusal to undertake such travel may result in disciplinary action against you.

During the period of your employment with the Company, you will devote full time to the work of the Company. Further, you will not take up any other employment or assignment or any office, honorary or for any consideration, in cash or in kind or otherwise, without the prior written permission of the Company.

1.You shall not pledge the Company’s credit and/or make representation unless you are specifically and duly authorized in that behalf.

2.The retirement age of the employees has been fixed by the Company at present at 58 years. However, you will have the option to retire on completion of 55 years of age and likewise the Company will have the option to retire you on completion of 55 years of age or thereafter on any date before you complete 58 years of age, if you are physically or mentally unable to perform your functions or your continuation in service would not be in the interest of the Company in its sole discretion.

3.You shall not, either during the continuance of your employment or thereafter, except in the proper course of your duties, divulge to any person whosoever and shall use your best endeavour to prevent publication or disclosure of any trade secrets or a manufacturing process or any other information concerning the business or finances of the Company or any of its activities, dealings, transactions or affairs which may come to your knowledge in the course of your employment.

4.You shall fully acquaint yourself with the various laws, orders, rules, regulations, notifications, etc. of the Central, State, Local and/or any other authority in force from time to time and with particular reference to the Defense of Indian Rules and any modifications thereof and/or any orders thereunder and other emergency legislation affecting or concerning directly or indirectly the Company and its business and affairs in so far as they relate to the discharge of your duties and responsibilities and see that all the requirements thereunder as also the principles of sound commercial practice are fully observed and complied with.

5.You will abide by the Rules & Regulations / Standing Orders of the Company in force, at present, and as varied from time to time.

6.The Company will expect you to discharge the responsibilities entrusted to you with the highest standards of initiative, efficiency and economy.

7.Your appointment is subject to satisfactory replies being received from the references / previous employers mentioned in your Employment Application Form.

8.Your continuance in the services of the Company will be subject to your physical fitness as may be required for the position you may hold. Consequently, you will be required to go through such medical tests and examinations from time to time as may be deemed necessary by the Company.

9.This appointment letter is being issued to you on the basis of the information and particulars furnished by you in your application (including bio-data), at the time of your interview and subsequent discussions. If it transpires that you have made a false statement (or have not disclosed a material fact) resulting in your being offered this appointment, the Management may take such action as it deems fit in its sole discretion, including termination of your employment.

10.The foregoing constitutes the entire agreement as regards the terms and conditions of your service with the Company and they shall be subject to such modifications and amendments as may be introduced from time to time as per the Company’s Rules & Regulations.

Please sign and return to the undersigned the duplicate copy of this letter signifying your acceptance.

For Company name...




Amit Seth.

From India, Ahmadabad
Good morning .
I am really thankful to all of you for giving your precious time
&suggessions.Specially to Ruchi & Amit. and hopefully I will get some
more formate from our other members. It will really boost our thinking .

From India, Delhi
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