Need Of Letter Formats - CiteHR
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Dear Sir / Madam Please provide me the MNC FORMATS (or) BEST FORMATS for the following letters : 1. OFFER LETTER 2. APPOINTMENT LETTER 3. PROMOTION & INCREMENT LETTER 4. INCREMENT LETTER
Appointment Letter

Date :
<Address >
Dear Mr. <Name>,

Welcome to the ********************** Team !

We are pleased to offer you appointment as <Designation>in our Company . Enclosed are your terms and conditions of service and we shall be grateful if you will confirm that these are acceptable to you by signing and returning a copy of this letter.

Your place of work will normally be in < Location>, but if the exigencies in company’s work so require, you may be posted in any part of the country where there is Company’s Operations.

Your Gross Package will be Rs. 00000 /- per annum. Details of which are enclosed in separate annexure.

We observe a six-day week i.e. Sunday is the official off day. However, please note that the working hours for employees are subject to change periodically as per requirement and Management’s discretion.


5.1 Your services may be terminated by either party, by giving 30 days notice in writing or payment of 30 days Basic salary in lieu thereof. The aim of this clause is to minimize unnecessary disruption of business, due to early separation. The Company reserves the right to pay or recover basic salary in lieu of notice.

5.2 In the event you serve notice of resignation, the Company may relieve you from the date as the Company may deem fit even before expiration of the notice period without incurring any obligation to pay salary for the un-expired notice period.

5.3 The management shall be at liberty to terminate your service without any notice in the event of:
a. Insubordination, indiscipline, dishonesty, integrity issue or negligence of duty (As per the Code of Conduct laid down by the organization).
b. Your being unable to attend your duties effectively on account of prolonged ill health.
5.4 In the event of an “Event of Breach”, which shall include fraud, gross negligence, breach of confidentiality, refusal to discharge duties attributed to you by the Company, ineffective performance or breach of the above terms and conditions or any act or omission which may affect the Company or you adversely, the Company shall have the right to forthwith terminate your association with it without being liable to pay any amounts in respect thereof.

You shall retire from the services of the company on completion of 60 (Sixty) years of age.

The Company will expect you to work in the section/department in which you are placed with a high standard of initiative, efficiency and economy.
You will be governed by the Policies of the company as may be applicable to you from time to time.
You will devote full time to the work of the company and will not undertake any direct/indirect business or work, honorary or remuneratory except with the prior permission of the Management.
If you remain absent from work without authorization or reasonable explanation, for more than three consecutive days, it will be presumed that you are no longer interested in working for the Company and have abandoned its services. The Company will have the right to terminate your contract of service. In such case, you will not be entitled to any statutory compensation.

8. You are required to furnish your complete contact details, proof of age, and relieving letter from the previous employers, last drawn salary slip, educational certificates and 4 passport size photographs to the Human Resource Department at the time of joining.

9. In case any information furnished by you either in your application for employment or during the selection process is found to be incorrect / false, and / or if it is found that you have suppressed any material information in respect of your qualifications, past experience, health and criminal history (if any), the Company reserves the right to terminate your services anytime without notice or compensation in lieu of notice.
You will not give out by word of mouth or otherwise, particulars or details of leads/appointments, technical know how, administration and/or organizational matters pertaining to the company which may be your personal privilege to know by virtue of being in the employment of the Company.

As a token of your acceptance and in confirmation of the terms and conditions of this appointment, please sign the duplicate copy of this letter of appointment and return it to us at the earliest.

We look forward to and are sure that you will find this to be a significant career move.

Yours sincerely,

Date: - 1st May 2011.

Employee Code :***.

Dear ********,
Subject: - Increment of Salary with effect from 1st May 2011.

We would like to express our appreciation and commendation for all the passion and commitment you have been exhibiting in your existing role.
In recognition of your contribution, it is our pleasure to inform you that your Gross Cost to Company (CTC) has been revised to Rs. ********/- p.a.( Rupees **************Thousand Four hundred Only) w.e.f. May 01, 2011.The details of the salary breakup have been attached in Annexure A.
The other terms and conditions of your appointment remain unchanged.
The year ahead is going to pose several challenges. We demand exceptional performance from you and we are confident that you will rise to this challenge and pool in your energies, competencies and commitment to achieve further heights.

Please sign the duplicate copy of this letter as a token of acceptance .

Congratulations and best wishes!
Yours sincerely,

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