Basic Computer Concepts (Shortcuts) - CiteHR
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Save your bookmarks and favourites: When your Internet Explorer list of favourites gets too long and unwieldy even though you’ve carefully organised it into folders and sub-folders (click Favourites / Organise Favourites to do this) try this: click File / Import and Export / Next, select Export favourites and click Next twice more, choose a destination and file name bookmarks.htm on your Desktop, for example click Next and Finish. Now click File / Open and navigate to your saved file and you’ll see all your bookmarks neatly organised on to one page. You can search this page by holding down Ctrl and hitting F or clicking Edit / Find (on this page). It also makes a good home page. Open it and click Tools / Internet Options and click the Use Current button under the Home Page section.

It can be useful in Lotus Notes to make your comments and replies in a different font and/or colour to the original to make them easier to see. You can use the Permanent Pen to set a different font which you can toggle on and off as needed. To set it in Notes 5, set a document in Edit mode and click Text, choose a font / colour, click Text again and then Permanent Pen / Use Permanent Pen if you have your icons turned on you can turn Permanent Pen on and off by clicking the felt-tip pen icon.

Sometimes it is quicker and easier to click a program icon on your Desktop than navigate through the Start / Programs menu. In Windows 98 and later, you can copy items from Start / Programs by just navigating to it, right-clicking and dragging it to your desktop, then left-clicking Create shortcut here.

The Search dialogue box in Microsoft Word will work across several documents, although not at the same time. Search through one document, switch to another without closing it and you can conduct the same search in the second document, and it floats over your documents until you tell it to go away.

A quick way to rename a document, folder or shortcut: with object selected, hit F2 on the keyboard, type the new name and hit Enter.

If you frequently find yourself having to pick up and move your mouse on your desk as you run out of space, try turning on mouse acceleration. Double-click Mouse in Control Panel and on the Motion tab you will find the acceleration and speed options. Experiment to find the most comfortable ones for you.

The standard Windows calculator doesn’t look like much, but it has hidden talents. Open it and click View / Scientific to make it look much more impressive. Especially if you understand what all those buttons do.

Sign your mail: An e-mail signature can give recipients useful information about you and give you a chance to promote your business or other interests. Netiquette – the online equivalent of etiquette – requires that signatures aren’t too large (four or five lines of text is considered polite; anything with pictures, animations and videos is very impolite), but essentially you can say what you want. If you use Microsoft Outlook Express you can also decide whether or not to include them in all messages or to exclude them from Replies and Forwards. In OE, click Tools / Options / Signatures, check "Add signatures to all outgoing messages" and, if you wish, the option "Don’t add signatures to Replies and Forwards". Click "New" and set up your standard signature. You can have as many as you like, and they can be useful for sending standard replies on various topics to e-mailers – you insert the text of a signature in an e-mail by clicking Insert / Signature and choosing the appropriate one.

In Microsoft Word, hold down Ctrl and left-click to select the entire sentence where your mouse cursor is – in fact, you can click as many times as you like with Ctrl held down and you’ll still only select the sentence. Holding down Shift allows some other possibilities. For example, without holding down any keyboard keys double-click a word to select it. Now hold down Shift and left-click once on the word to the left, and both will be selected. Still holding shift, click the word to the right and the original and new will be selected, and the one on the left de-selected. Now left-click once on a word two lines down, and everything between the original and lower word will be selected.

Remember that any actual "text" you need in the middle of a Microsoft Excel formula needs to be within quote marks, otherwise your formula will be mangled. So if you’re checking to see if the word "CompanyName" is in cell B37, you’d need to have the following as your formula:

= If (B7="CompanyName", K3+D4, J42+A55)

Here are some Key Board Short Cuts to save your time while working on computer.

Keyboard Shortcuts

What is the allure of keyboard shortcuts? Do they really save time? Why bother since my mouse is permanently attached to my hand?

I like to use keyboard shortcuts, especially if someone is watching me, because they make me look like a pro. With just a few key strokes I can leave a mouser spinning his wheel! Whatever your motivation, here's a big list of keyboard shortcuts:


ALT- F4 - Quit a program / Shut down

ALT-TAB - Hold down the ALT key and hit tab to cycle through open windows.

CTL-ESCAPE - Display the Start menu

SHIFT - TAB - tab backwards through a form

CTRL - X - Cut

CTRL - C - Copy

CTRL - V - Paste

F1 - Help menu

CTRL - Z - Undo

SHIFT & Restart - To restart just windows and not your whole computer, hold down the shift key when you click the OK button on the shutdown screen. Saves lots of time. (not for XP)

CRTL-TAB - Navigate tabs on a tabbed screen


Hold SHIFT while inserting a CD - Prevents the CD from "autorunning"

If an item is selected:

CTRL while dragging a file - Copies the file

CTRL - SHIFT while dragging a file - Creates a shortcut to the file

SHIFT - DELETE - Deletes an item without sending it to the recycle bin.

ALT-ENTER - Display a file's properties.

F2 - To rename the file

In Windows Explorer:

LEFT ARROW - Collapse the current selection if it is expanded

NUM LOCK-MINUS SIGN (-) - Collapse the selected folder

RIGHT ARROW - Expand the current selection if it is collapsed -Or- Select the first subfolder

NUM LOCK- * Expand all folders below the current selection

NUM LOCK- PLUS SIGN (+) - Expand the selected folder

F6 - Switch between left and right panes

In My Computer:

BACKSPACE - View the folder one level up

ALT- RIGHT ARROW - Move forward to a previous view

ALT- LEFT ARROW -Move backward to a previous view


For Internet Explorer 6 and Netscape 7 (may work in older versions)

Open History Window Ctrl+H

Reload Ctrl+R

Back (Previous Page) Alt+Left Arrow or Alt+Backspace

Forward (Next Page) Alt+Right Arrow

Stop Esc

Home Alt+Home

Go to Bottom of Page End

Go to Top of Page Home

New Window Ctrl+N

Close WIndow Ctrl+W

Go Up one Line Up Arrow

Go Down One Line Down Arrow

Full Screen (toggle) F11

Find on Page Ctrl+F

Add Current Page to Favorites Ctrl+D

Print Current Page

or Active Frame Ctrl+P

Organize Favorites (IE)/

Manage Bookmarks (NS)


Maximize a Window Alt+Space+x

Minimize a window Alt+Space+N

Scroll page up Alt+Up Arrow

Scroll page down Alt+Down Arrow

Internet Explorer ONLY

Open Favorites Bar Ctrl+I

Select text in address bar Alt+D

Force Reload (not from cache) Ctrl+F5

A faster way to type in addresses with IE is to just type in the name of the site:


and hit CTRL + Enter. The " " and ".com" will be added for you!

Netscape ONLY

Open / Close Sidebar Panel (toggle) F9

Select text in Location Bar Ctrl+L

Force Reload (not from Cache) Ctrl+Shift+R

Zoom Text Smaller Ctrl+- (minus)

Zoom text larger Ctrl+= (plus sign)


The Windows key can be used in conjunction with other keys to act as a keyboard shortcut for faster access to menu commands. Now, while the Alt key tends to open program menus (ex: Alt+F opens the File menu and Alt+E opens the Edit menu) and the Ctrl key performs actual operations (ex: Ctrl+C will copy and Ctrl+V will paste), the Windows key will open various Windows tools...

Win key + R will open the Start menu's Run box

Win key + F will open the Start menu's Find window

Win key + E will quickly launch Explorer

Win key + Pause/Break will open the System Properties window

Win key + M will Minimize all windows

Win key + Shift + M will undo Minimize all windows

Win key + D will switch between minimizing all open programs and showing them all

Win key + Tab will cycle through items on the taskbar

Win key by itself will open the Start menu

You can also open programs or folders on your desktop by pressing the Windows key + the first letter of the program/folder/ shortcut + Enter . Sounds kinda tedious, but if you're in a bind with your mouse, it can come in quite handy.


Here's a cool little arrow trick to try with word processing programs. Next time you're using your arrow keys to go from one area of a sentence to another (left and right arrows), hold down your CTRL key. Instead of moving one space at a time, you'll go one word at a time.

If you're using the up and down arrows to go from line to line, holding down the CTRL key will make your cursor jump from paragraph to paragraph (well, from carriage return to carriage return anyway).

One last thing, if you hold down the SHIFT key while you do this (i.e. hold down SHIFT + CTRL at the same time), you select text as you arrow along.

I've tested this in MS Word and Wordpad, but it *should* work no matter what word processing program you use.


Do you ever find yourself scrolling through a huge folder ? Well, if you need to get to the beginning or the end quickly, just press Ctrl+Home . If you want to get to the end, click Ctrl+End.

Hey, that's not all!

This little trick works on more than just folders. If you use the Home key in a word processor, it goes to the beginning of the line you're currently working on. If you hit the END key, it should head to the end of the current line. If you pair Home & End up with the Ctrl key in a word processor, you will be whisked away to the beginning or end of the document. Again, this should work, but it depends on your word processor.

Speedup your work by using keyboard more and mouse less.

Useful Shortcut:

Start + M: Minimizes all open windows

Start + Shift + M: Maximizes All Windows

Start + E: Runs Windows Explorer

Start + R: Open the RUN Dialog Box

Start + F: Open the Search Results Dialog box

Start + CTRL + F: Opens the Search Results-Computer dialog Box (if the computer is connected to a network)

Start + Pause (Break): Opens the System Properties Dialog Box

Windows System Key Combinations:

F1: Help

CTRL + ESC: Open Start menu

ALT + TAB: Switch between open programs

ALT + F4: Quit program

SHIFT + DELETE: Delete item permanently

Windows Program Key Combinations:

CTRL + C: Copy

CTRL + X: Cut

CTRL + V: Paste

CTRL + Z: Undo

CTRL + B: Bold

CTRL + U: Underline

CTRL + I: Italic

Mouse Click/Keyboard Modifier Combinations for Shell Objects:

SHIFT + right click: Displays a shortcut menu containing alternative commands

SHIFT + double click: Runs the alternate default command (the second item on the menu)

ALT + double click: Displays properties

SHIFT + DELETE: Deletes an item immediately without placing it in the Recycle Bin

General Keyboard-Only Commands:

F1: Starts Windows Help

F10: Activates menu bar options

SHIFT + F10: Opens a shortcut menu for the selected item (this is the same as right-clicking an object

CTRL + ESC: Opens the Start menu (use the ARROW keys to select an item)

CTRL + ESC or ESC: Selects the Start button (press TAB to select the taskbar, or press SHIFT+F10 for a context menu)

ALT + DOWN ARROW: Opens a drop-down list box

ALT + TAB: Switch to another running program (hold down the ALT key and then press the TAB key to view the task-switching window)

SHIFT: Press and hold down the SHIFT key while you insert a CD-ROM to bypass the automatic-run feature

ALT + SPACE: Displays the main window's System menu (from the System menu, you can restore, move, resize, minimize, maximize, or close the window)

ALT +- (ALT + hyphen): Displays the Multiple Document Interface (MDI)child window's System menu (from the MDI child window's System menu, you can restore, move, resize, minimize, maximize, or close the child window)

CTRL + TAB: Switch to the next child window of a Multiple Document Interface (MDI) program

ALT + underlined letter in menu: Opens the menu

ALT + F4: Closes the current window

CTRL + F4: Closes the current Multiple Document Interface (MDI) window

ALT + F6: Switch between multiple windows in the same program (for example, when the Notepad Find dialog box is displayed

ALT + F6: switches between the Find dialog box and the main Notepad window)

Shell Objects and General Folder/Windows Explorer Shortcuts For a selected object:

F2: Rename object

F3: Find all files

CTRL + X: Cut

CTRL + C: Copy

CTRL + V: Paste

SHIFT + DELETE: Delete selection immediately, without moving the item to the Recycle Bin

ALT + ENTER: Open the properties for the selected object

To Copy a File: Press and hold down the CTRL key while you drag the file to another folder.

To Create a Shortcut: Press and hold down CTRL+SHIFT while you drag a file to the desktop or a folder.

General Folder/Shortcut Control:

F4: Selects the Go To A Different Folder box and moves down the entries in the box (if the toolbar is active in Windows Explorer)

F5: Refreshes the current window.

F6: Moves among panes in Windows Explorer

CTRL + G: Opens the Go To Folder tool (in Windows 95 Windows Explorer only)

CTRL + Z: Undo the last command

CTRL + A: Select all the items in the current window

BACKSPACE: Switch to the parent folder

SHIFT + click + Close button: For folders, close the current folder plus all parent folders

Windows Explorer Tree Control:

Numeric Keypad *: Expands everything under the current selection

Numeric Keypad +: Expands the current selection

Numeric Keypad -: Collapses the current selection.

RIGHT ARROW: Expands the current selection if it is not expanded, otherwise goes to the first child

LEFT ARROW: Collapses the current selection if it is expanded, otherwise goes to the parent

Properties Control:

CTRL + TAB/CTRL + SHIFT + TAB: Move through the property tabs

Accessibility Shortcuts:

Press SHIFT five times: Toggles StickyKeys on and off

Press down and hold the right SHIFT key for eight seconds: Toggles FilterKeys on and off

Press down and hold the NUM LOCK key for five seconds: Toggles ToggleKeys on and off

Left ALT + left SHIFT+NUM LOCK: Toggles MouseKeys on and off

Left ALT + left SHIFT+PRINT SCREEN: Toggles high contrast on and off

Microsoft Natural Keyboard Keys:

Windows Logo: Start menu

Windows Logo + R: Run dialog box

Windows Logo + M: Minimize all

SHIFT + Windows Logo+M: Undo minimize all

Windows Logo + F1: Help

Windows Logo + E: Windows Explorer

Windows Logo + F: Find files or folders

Windows Logo + D: Minimizes all open windows and displays the desktop

CTRL + Windows Logo + F: Find computer

CTRL + Windows Logo + TAB: Moves focus from Start, to the Quick Launch toolbar, to the system tray (use RIGHT ARROW or LEFT ARROW to move focus to items on the Quick Launch toolbar and the system tray)

Windows Logo + TAB: Cycle through taskbar buttons

Windows Logo + Break: System Properties dialog box

Application key: Displays a shortcut menu for the selected item

Microsoft Natural Keyboard with IntelliType Software Installed:

Windows Logo + L: Log off Windows

Windows Logo + P: Starts Print Manager

Windows Logo + C: Opens Control Panel

Windows Logo + V: Starts Clipboard

Windows Logo + K: Opens Keyboard Properties dialog box

Windows Logo + I: Opens Mouse Properties dialog box

Windows Logo + A: Starts Accessibility Options (if installed)

Windows Logo + SPACEBAR: Displays the list of Microsoft IntelliType shortcut keys

Windows Logo + S: Toggles CAPS LOCK on and off

Dialog Box Keyboard Commands:

TAB: Move to the next control in the dialog box

SHIFT + TAB: Move to the previous control in the dialog box

SPACEBAR: If the current control is a button, this clicks the button. If the current control is a check box, this toggles the check box. If the current control is an option, this selects the option.

ENTER: Equivalent to clicking the selected button (the button with the outline)

ESC: Equivalent to clicking the Cancel button

ALT + underlined letter in dialog box item: Move to the corresponding item.


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Thjanks for encourining. We look for your support in future also. You are welcom to share any information knowledge over here. Regards Zafar Iqbal 0333-2346067 Karachi, Pakistan
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