Hi, can anyone provide me with a format or something similar in which, when I input the in and out times of employees, it calculates the total hours worked? Please send me this or give me suggestions regarding this. I am waiting for your reply.
Regards,
Priti Mishra
From India, Gurgaon
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2Regards,
Priti Mishra
From India, Gurgaon
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Please find attached the sample Excel. I hope that it is of use. Additionally, if your company policy permits, consider using attendance software. It will help you in controlling the timings, and punch card usage is beneficial as there is no chance of manipulation. The reports generated can be customized.
I hope that's okay.
From India, Chandigarh
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I hope that's okay.
From India, Chandigarh
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Dear Neha,
I have witnessed one problem while using similar formats. The problem I faced is when the employee reports for the night shift. He reports at 10:00 P.M the previous day and leaves, say, at 4:00 A.M the next day, the calculations become difficult.
Can you suggest a solution?
M.V. KANNAN
From India, Madras
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I have witnessed one problem while using similar formats. The problem I faced is when the employee reports for the night shift. He reports at 10:00 P.M the previous day and leaves, say, at 4:00 A.M the next day, the calculations become difficult.
Can you suggest a solution?
M.V. KANNAN
From India, Madras
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Hi!
Every in and out of an employee should be registered. The above Excel format has one in and out, but there should be a minimum of two in and out timings per day, including lunch break. Therefore, it is better to opt for attendance software where you can monitor exact in and out timings. This approach will decrease your workload and increase precision in working hours and compensation.
Pragadeesh
8056711888
From India, Madras
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Every in and out of an employee should be registered. The above Excel format has one in and out, but there should be a minimum of two in and out timings per day, including lunch break. Therefore, it is better to opt for attendance software where you can monitor exact in and out timings. This approach will decrease your workload and increase precision in working hours and compensation.
Pragadeesh
8056711888
From India, Madras
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Using the NETWORKDAYS Function and NETWORKDAYS.INTL function in Excel will be an ideal solution.
The NETWORKDAYS Function returns the number of whole working days between start_date and end_date. Working days exclude weekends and any dates identified in holidays. Use NETWORKDAYS to calculate employee benefits that accrue based on the number of days worked during a specific term.
Tip: To calculate whole workdays between two dates by using parameters to indicate which and how many days are weekend days, use the NETWORKDAYS.INTL function.
The NETWORKDAYS function syntax has the following arguments:
Start_date - Required. A date that represents the start date.
End_date - Required. A date that represents the end date.
Holidays - Optional. An optional range of one or more dates to exclude from the working calendar, such as state and federal holidays and floating holidays. The list can be either a range of cells that contains the dates or an array constant (array: Used to build single formulas that produce multiple results or that operate on a group of arguments that are arranged in rows and columns. An array range shares a common formula; an array constant is a group of constants used as an argument) of the serial numbers that represent the dates.
Important: Dates should be entered using the DATE function, or as results of other formulas or functions. For example, use DATE(2008,5,23) for the 23rd day of May, 2008. Problems can occur!
Microsoft Excel stores dates as sequential serial numbers so they can be used in calculations. By default, January 1, 1900, is serial number 1, and January 1, 2008, is serial number 39448 because it is 39,448 days after January 1, 1900. Microsoft Excel for the Macintosh uses a different date system as its default.
If any argument is not a valid date, NETWORKDAYS returns the #VALUE! error value.
Example:
| COL | A | B |
| ROW | 1 | Date | Description |
| ROW | 2 | 10/01/2008 | Start date of project |
| ROW | 3 | 3/01/2009 | End date of project |
| ROW | 4 | 11/26/2008 | Holiday |
| ROW | 5 | 12/4/2008 | Holiday |
| ROW | 6 | 1/21/2009 | Holiday |
| ROW | 7 | Formula Description (Result) |
| ROW | 8 | =NETWORKDAYS(A2,A3) | Number of workdays between the start and end date above (108) |
| ROW | 9 | =NETWORKDAYS(A2,A3,A4) | Number of workdays between the start and end date above, excluding the first holiday (107) |
| ROW | 10 | =NETWORKDAYS(A2,A3,A4:A6) |
Notes:
To convert the range of cells used for holidays in the last example into an array constant, select reference A4:A6 in the formula and then press F9.
In Excel Web App, to view the result in its proper format, select the cell, and then on the Home tab, in the Number group, click the arrow next to Number Format, and click General.
From India, Chandigarh
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The NETWORKDAYS Function returns the number of whole working days between start_date and end_date. Working days exclude weekends and any dates identified in holidays. Use NETWORKDAYS to calculate employee benefits that accrue based on the number of days worked during a specific term.
Tip: To calculate whole workdays between two dates by using parameters to indicate which and how many days are weekend days, use the NETWORKDAYS.INTL function.
The NETWORKDAYS function syntax has the following arguments:
Start_date - Required. A date that represents the start date.
End_date - Required. A date that represents the end date.
Holidays - Optional. An optional range of one or more dates to exclude from the working calendar, such as state and federal holidays and floating holidays. The list can be either a range of cells that contains the dates or an array constant (array: Used to build single formulas that produce multiple results or that operate on a group of arguments that are arranged in rows and columns. An array range shares a common formula; an array constant is a group of constants used as an argument) of the serial numbers that represent the dates.
Important: Dates should be entered using the DATE function, or as results of other formulas or functions. For example, use DATE(2008,5,23) for the 23rd day of May, 2008. Problems can occur!
Microsoft Excel stores dates as sequential serial numbers so they can be used in calculations. By default, January 1, 1900, is serial number 1, and January 1, 2008, is serial number 39448 because it is 39,448 days after January 1, 1900. Microsoft Excel for the Macintosh uses a different date system as its default.
If any argument is not a valid date, NETWORKDAYS returns the #VALUE! error value.
Example:
| COL | A | B |
| ROW | 1 | Date | Description |
| ROW | 2 | 10/01/2008 | Start date of project |
| ROW | 3 | 3/01/2009 | End date of project |
| ROW | 4 | 11/26/2008 | Holiday |
| ROW | 5 | 12/4/2008 | Holiday |
| ROW | 6 | 1/21/2009 | Holiday |
| ROW | 7 | Formula Description (Result) |
| ROW | 8 | =NETWORKDAYS(A2,A3) | Number of workdays between the start and end date above (108) |
| ROW | 9 | =NETWORKDAYS(A2,A3,A4) | Number of workdays between the start and end date above, excluding the first holiday (107) |
| ROW | 10 | =NETWORKDAYS(A2,A3,A4:A6) |
Notes:
To convert the range of cells used for holidays in the last example into an array constant, select reference A4:A6 in the formula and then press F9.
In Excel Web App, to view the result in its proper format, select the cell, and then on the Home tab, in the Number group, click the arrow next to Number Format, and click General.
From India, Chandigarh
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Excel Functions Dictionary.xls