Hi Guys,
Can anyone provide me the formate or some thing like this in which when I put the in & Out time of employees it calculate the total hours worked.
Plz send me this or give me suggestion regarding this.
waiting for your reply.
Priti Mishra

From India, Gurgaon
Employee Engagement And Retention, Day To
Finance, Hr, Sectarial Practices, Law And
+2 Others

Please find attached the sample excel. hope that is of use.
also, if ur company policy permits try taking an attendance software.. it will help u in controlling the timings+ punch cards usage is good-no chance of manipulation+ reports generated can be customized..
hope thats ok..

From India, Chandigarh

Attached Files (Download Requires Membership)
File Type: xls Book1.xls (36.0 KB, 2380 views)


Hi Priti Mishra Hope this may help you
From India, Mumbai

Attached Files (Download Requires Membership)
File Type: xls Attendance.xls (29.0 KB, 1839 views)


Dear Neha,
I have witnessed one problem while using similar formats.
The problem faced by me is when the employee reports in the night shift. He reports at 10.00 P.M the previous day and leaves at say 04.00 A.M the next day the calculations becomes difficult.
Can you suggest me a solution.

From India, Madras
Every in & out of an employee should be registered.the above excel fomat has one in and out.but there should be minimum two in & out timings per day(including lunch break).
so it is better to go for attendance software where you can monitor exact in& out timings and it will decrease ur work and increase precison in working hours and compensation.

From India, Madras

Using the
NETWORKDAYS Function and

in Excel will be an ideal solution.

NETWORKDAYS Function returns the number of whole working days between start_date and end_date. Working days exclude weekends and any dates identified in holidays. Use NETWORKDAYS to calculate employee benefits that accrue based on the number of days worked during a specific term.

Tip To calculate whole workdays between two dates by using parameters to indicate which and how many days are weekend days, use the NETWORKDAYS.INTL function.

The NETWORKDAYS function syntax has the following arguments (argument: A value that provides information to an action, an event, a method, a property, a function, or a procedure.):

Start_date Required. A date that represents the start date.
End_date Required. A date that represents the end date.
Holidays Optional. An optional range of one or more dates to exclude from the working calendar, such as state and federal holidays and floating holidays.

The list can be either a range of cells that contains the dates or an array constant (array: Used to build single formulas that produce multiple results or that operate on a group of arguments that are arranged in rows and columns. An array range shares a common formula; an array constant is a group of constants used as an argument.) of the serial numbers that represent the dates.

Important Dates should be entered by using the DATE function, or as results of other formulas or functions. For example, use DATE(2008,5,23) for the 23rd day of May, 2008. Problems can occur!

Microsoft Excel stores dates as sequential serial numbers so they can be used in calculations. By default, January 1, 1900 is serial number 1, and January 1, 2008 is serial number 39448 because it is 39,448 days after January 1, 1900. Microsoft Excel for the Macintosh uses a different date system as its default.

If any argument is not a valid date, NETWORKDAYS returns the #VALUE! error value.

ROW 1 Date Description
ROW 2 10/01/2008 Start date of project
ROW 3 3/01/2009 End date of project
ROW 4 11/26/2008 Holiday
ROW 5 12/4/2008 Holiday
ROW 6 1/21/2009 Holiday
ROW 7 Formula Description (Result)
ROW 8 =NETWORKDAYS(A2,A3) Number of workdays between the start and end date above (108)
ROW 9 =NETWORKDAYS(A2,A3,A4) Number of workdays between the start and end date above, excluding the first holiday (107)


To convert the range of cells used for holidays in the last example into an array constant, select reference A4:A6 in the formula and then press F9.

In Excel Web App, to view the result in its proper format, select the cell, and then on the Home tab, in the Number group, click the arrow next to Number Format, and click General.

From India, Chandigarh

Hi priti
There are pretty good replys for you quary.
But i would suggest you to go for a HRIS software that will help you in all End To End funtions of HR department.
We are a well established IT consulting & Service Firm.And we have a well organised software Developed that will help you in all prospects like starting from Employee Information, Attendence,..... till the seperation of the employee. If interested to see a Demo do contact me on +91-9986724981
Best Regards

From India, Bangalore

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