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Thread Started by #noorieshahzadi

Hello everyone,
I prepared an employee hand book for a non profit organization and now planning to prepare Hr maual.
Can anyone help in giving tips for preparing HR manual. What is process of preparing HR manual?
Noorie
13th October 2010 From United States, Bothell
Hello everyone, I need help to how to make performance management booklet and Benefits of PMS - Organization / Member / Manager.i don’t know how to make this plz prompt reply? Thanks & Regards
13th October 2010 From India, Surat
Hello all, I also need to prepared a manual for new joinees. can anyone help in giving tips for preparing HR manual. how to start or any other suggesion . waintng for the promt reply Thanks & Regards
13th October 2010 From India, Delhi
There is a ton of stuff on Cite already about this. Use the Downloads Search box at the top of the page. Search FIRST Ask SECOND
14th October 2010 From Australia, Melbourne
Hi Noori........

I m providing the list which should require for making the HR Manual.

Table of Contents

1. Board of Directors 2. Terminologies 11

3. Our Philosophy 12

4. Code of Conduct 13

Professional Code 14

Personal Appearance/ Dress Code 15

Organizational Records and Communication 15

Use of Assets and information 15

Conflict of Interest 16

Relatives and Associates 16

Use of Emails and Internet/Intranet (Information Technology) 16

Safety , Health and Environment 17

Acts of Misconduct 17

5. Role Classification in Bands 19

Classification 20

Features 21

6. Recruitment & Selection 22

7.01 Recruitment Policy 23

Kinds of Appointments 24

Recruitment Process 24

Mode of Sourcing 25

Selection Process 25

Reimbursement of Joining Expenses 26

Re hiring of an Employee Associate 27

Process Flow Chart 28

7.02 Induction Policy 29

Joining Formalities 30

Assignment of a ‘Buddy’ (Mentor) 31

Probation 32

Confirmation 33

Working Hours 33

Cafeteria 33

Process Flow Chart 34

7.03 Trainees and Summer Interns Policy 35

Kinds of Interns/ Trainees 36

Guidelines for MTs / GETs 36

Guidelines for Summer Interns 38

Process Flow Chart 40

7. Working Hours , Attendance and Leave 41

8.01 Working Hours and Attendance Policy 42

Working Hours 43

Holidays 43

Rules for Late coming and Early Departure 43

Being Absent without permission 44

Official Duty / Tour 44

Identity/ Attendance Cards 44

Loss of Card/ Mispunch 45

Late Working ( Beyond office hours) 45

Salary Administration 45

8.02 Leave Policy 46

Guidelines for Earned Leave(EL) 47

Guidelines for Sick Leave (SL) 48

Guidelines for Casual Leave(CL) 49

Guidelines for Short Leave 49

Guidelines for Maternity Leave 50

Guidelines for Leave Without Pay (LWP) 51

General rules applicable to all types of Leave 51

Process Flow Chart for Leave Approval 53

8. Compensation & Benefits Policy 54

9.01 Salary Structure 55

Basic Pay 56

House Rent Allowance ( HRA) 56

Conveyance Allowance 57

Special Allowance 57

Vehicle Maintenance 57

Bonus / Ex Gratia 57

Medical Expenses Reimbursement 57

Leave Travel Assistance (LTA) 58

Provident Fund 58

Gratuity 59

9.02 Reimbursement of Medical Expenses Policy 60

Claim Procedure 61

General Guidelines 62

Process Flow Chart 63

9.03 Leave Travel Assistance Policy 64

Guidelines 65

Procedure to Claim 66

Advance LTA 67

Process Flow Chart 68

9.04 Reimbursement of Phone Expenses Policy 69

General Guidelines 70

Process Flow Chart 72

9.05 Own Your Vehicle Policy 73



9. Travel Policy 79

Domestic Travel Policy 80

Entitlements for the Travel Mode, Lodging Allowance and Daily Allowance 80

Daily Allowance 81

Definition of a Day for claiming Daily Allowance 82

Use of own vehicle 82

Travel by Taxi 83

General Guidelines 83

Foreign Travel Policy 83

Release of Foreign Exchange (Forex) 83

General Guidelines 84

Common Guidelines for Domestic and Foreign Travel Policy 85

10. Transfer Policy 88

Kinds of Transfers 89

Inter City Transfer ( From one city to Another) 89

General Guidelines 91

Process Flow Chart 93

11. Employee Referral Policy 94

Referral Rewards and Claim Procedure 95

General Guidelines 96

Process Flow Chart 98

12. Performance Management System Policy 99

Performance Management System Cycle 100

Goal Setting ( Key Result Areas) 100

Setting standards of performance 101

Measuring performance against standards through Quarterly Reviews 101

Feedback and Counselling 101

Calibrating expectations for the next Quarter 102

Conducting final appraisal at the close of the financial year 102

Promotion Criteria 102

Role of ‘ Bands’ in deciding Rewards 102

Process Flow Chart 104

13. Training & Development Policy 105

Kinds of Training Program 106

Training Budget 106

Identifying Training needs 107

Training Calendar 107

Training Nomination 107

Training Design and Delivery 108

Training Effectiveness and Evaluation 108

Training Records and Library 109

Role of Managers 109

Process Flow Chart 110

14. Employee Welfare & Benefits Policy 111

15.01 Group Mediclaim Insurance Policy 112

Eligibility 113

Duration of the policy 113

Coverage 113

Premium 114

Guidelines for New Joinees and Existing Associates 115

On Separation 115

Mediclaim Cashless Cards 115

Claim Limit 116

Claim Process 117

Process Flow Chart 118

15.02 Workplace Harassment Policy 119

Harassing Conducts 120

What is not included in Harassing Conduct 121

Preventive Measure 121

Compliant Reporting Procedure 121

Investigation Committee 121

Disciplinary Action 122

False Complaints 122

Process Flow Chart 123

15.03 Whistle Blowing Policy 124

Who is a Whistle Blower 125

Concerns that can be raised 125

Protecting the identity of the Whistle Blower 126

Investigation Committee 126

Complaint Reporting Process 126

Sending Anonymous Complaints 127

Investigation Process and Disciplinary Action 127

False Allegations 127

Process Flow Chart 128

15. Separation Policy 129

Factors of Separation 130

Notice Period 131

Fixed Term Appointment and Retainership 132

Full & Final Settlement Process in case of a Resignation 132

Full & Final Settlement Process in case of a Termination 133

Process Flow Chart 134

16. Email Policy 135

Appropriate Salutation 136

Use of CCs and Reply to All 136

Subject Line 137

The Body of the Email 137

Courteous Closing 138

Respond Promptly
14th October 2010 From India, Delhi
Hello gore, If this msg is for me. Iam still working on HR manual. I worked on employee handbook and waiting for the approval from the higher officials. Noorie
14th October 2010 From United States, Bothell
Hello everyone, I need to prepare an employee hand book for my organisation. Can anyone help in giving tips for preparing HR manual. What is process of preparing HR manual? Denika
14th October 2010 From India, Gurgaon
Hi Manyank,
Thnak you for the list. Very useful. I suppose you have prepared the manual too? Could you pls mail me the manual too? It would give me a picture on how I could prepare a manula for my company. My email id is .
Regards,
Hema.
15th October 2010 From India, Bangalore
Thank you for the List - is it possible to share the manual (please send to . Thanks in advance


15th October 2010 From United States, Cincinnati
HR manual is a very exhaustive thing and it should be written with respect to the Management Policies, rule, regulation, conventions, work-culture, practices, industry standard, brand equity, Laws, and employee-employer relations etc.
It will take a while to understand all these things in an organization. Borrowing a Manual and then making changes here and there will not serve a useful purpose in the long run. Though a borrowed Manual can be used as a guidance, one has to rewrite its own manual ab-nitio, after studying the work culture in the organization.
Please do a little home work to study the all the above factors and rewrite your own manual.
15th October 2010 From India, Chandigarh
There is a ton of stuff here on Cite already about HR Manuals.
This question gets asked several times every week.
Why do people keep asking the same questions week in week out??
Use the Download Search Box at the top of the page.
Search FIRST Ask SECOND
16th October 2010 From Australia, Melbourne
Mr. Rajesh is OK but requires some addition of experience of seniors like us. One thing you mind Employer & Employee both are covered under I.C.Act. Labor and other Act will come forward where Companies Law or terms is silent.).

More may be discussed with specific problem.

1. Board of Directors(APPOINTMENT) .(2)Terminologies of appointment

(3) Philosophy of Institution (Training Part with appln. of Law)

4.Code of Conduct & Principals of Institution

5. Professional Code (Each employee Number individual code No. preferably P.F. Index no.)

6. Personal Appearance/ Dress Code (should be as per Institution discipline) it is image building of an Institution.

7. Organizational Records and Communication (should be preserved in the system)

8. Use of Assets and information (Not required for all employees)

9. Conflict of Interest ( should be seen carefully)

10. Relatives and Associates (Care full part)

11. Use of Emails and Internet/Intranet (Information Technology) (it is absolutely necessary now a days.)

12. Safety , Health and Environment (with protective, preventive vigilance measure, careful watch for Health Asset.)

12. Acts of Misconduct (should be dealt with judiciously and impartially)

5.Role Classification in Bands,Classification,Features.

6.Recruitment & Selection (Top most to find out)

7.01 Recruitment Policy as per the institution image.

Kinds of Appointments (as per the need)

Recruitment Process (open, judiciously & impartially according to trade)

Mode of Sourcing

Selection Process (open, judiciously & impartially)

Reimbursement of Joining Expenses (if any in the constitution of the Co.)

Re hiring of an Employee Associate (should be contact basis - Labor Law should not be divulge.)

Process Flow Chart

13.Induction Policy ( must be done by Senior executives)

Joining Formalities ( as per the Labor Act, I.D.Act., I.C. Act.,& Constitution)

Assignment of a ‘Buddy’ (Mentor)

Probation( as per the Constitution of the Firm)

Confirmation( as per the Constitution of the Firm)

Working Hours as per the Labour Act, I.D.Act., I.C. Act.,& Constitution)

Cafeteria (May be or may not be) but it is an incentive.

Process Flow Chart (should be)

7.02Trainees and Summer Interns Policy

Kinds of Interns/ Trainees

Guidelines for MTs / GETs

Guidelines for Summer Interns

Process Flow Chart

7. Working Hours , Attendance and Leave (as per the Labour Act, I.D.Act., I.C. Act.,& Constitution)

8.01 Working Hours and Attendance Policy (as per the Labour Act, I.D.Act., I.C. Act.,& Constitution)

Working Hours as per the Labour Act, I.D.Act., I.C. Act.,& Constitution)

Holidays (as per contract between employer & employee as per Institution Rules)

Rules for Late coming and Early Departure (as per contract between employer & employee as per Institution Rules)

Being Absent without permission (as per contract between employer & employee as per Institution Rules) Official Duty / Tour ( as per institution Rules.)

Identity/ Attendance Cards(Should be for all with display)

Loss of Card/ Mis punch (should be dealt with firmly.)

Late Working ( Beyond office hours) (as per company riles)

Salary Administration(as per company rules for the designation)

8.02 Leave Policy (as per company rules for the designation)

Guidelines for Earned Leave(EL)(as per company rules for the designation), Guidelines for Sick Leave (as per company rules for the designation)

Guidelines for Casual Leave(as per company rules for the designation)

Guidelines for Short Leave(as per company rules for the designation) Guidelines for Maternity Leave(as per company rules for the designation)

Guidelines for Leave Without Pay (LWP)(as per company rules for the designation)

General rules applicable to all types of Leave(as per company rules for the designation)

Process Flow Chart for Leave Approval (as per company rules for the designation)

8. Compensation & Benefits Policy(as per company rules for the designation)

9.01 Salary Structure (as per company rules for the designation)

Basic Pay (as per company rules for the designation)

House Rent Allowance ( HRA) (as per company rules for the designation)

Conveyance Allowance (as per company rules for the designation)

Special Allowance (as per company rules for the designation)

Vehicle Maintenance(as per company rules for the designation)

Bonus / Ex Gratia (as per company rules for the designation)

Medical Expenses Reimbursement(as per company rules for the designation)

Leave Travel Assistance (LTA)(as per company rules for the designation)

Provident Fund(as per company rules for the designation)

Gratuity)

9.02 Reimbursement of Medical Expenses Policy(as per company rules for the designation)

Claim Procedure (as per company rules for the designation)

General Guidelines (as per company rules for the designation)

Process Flow Chart

9.03 Leave Travel Assistance Policy(as per company rules for the designation)

Guidelines

Procedure to Claim(as per company rules for the designation)

Advance LTA (as per company rules for the designation)

Process Flow Chart

9.04 Reimbursement of Phone Expenses Policy (as per company rules for the designation)

General Guidelines

Process Flow Chart

9.05 Own Your Vehicle Policy (as per company rules for the designation)

9. Travel Policy (as per company rules for the designation)

Domestic Travel Policy (as per company rules for the designation)

Entitlements for the Travel Mode, Lodging Allowance and Daily Allowance (as per company rules for the designation)

Daily Allowance(as per company rules for the designation)

Definition of a Day for claiming Daily Allowance (as per company rules for the designation)

Use of own vehicle (as per company rules for the designation)

Travel by Taxi (as per company rules for the designation)

General Guidelines

Foreign Travel Policy (as per company rules for the designation)

Release of Foreign Exchange (Forex)

General Guidelines

Common Guidelines for Domestic and Foreign Travel Policy

10. Transfer Policy(as per company rules for the designation) Kinds of Transfers(as per company rules for the designation)

Inter City Transfer ( From one city to Another) (as per company rules for the designation)

General Guidelines

Process Flow Chart

11. Employee Referral Policy

Referral Rewards and Claim Procedure

General Guidelines

Process Flow Chart

12. Performance Management System Policy

Performance Management System Cycle (MIS should be)

Goal Setting ( Key Result Areas) (MIS Should be)

Setting standards of performance (MIS Should be)

Measuring performance against standards through Quarterly Reviews (MIS Should be)Feedback and Counselling (MIS Should be)

Calibrating expectations for the next Quarter (MIS Should be)Conducting final appraisal at the close of the financial year (MIS Should be)

Promotion Criteria (MIS Should be with Day,month,year)

Role of ‘ Bands’ in deciding Rewards (MIS Should be)

Process Flow Chart

13. Training & Development Policy (MIS Should be)

Kinds of Training Program(MIS Should be)

Training Budget (MIS Should be)

Identifying Training needs(MIS Should be)

Training Calendar(MIS Should be)

Training Nomination(MIS Should be)

Training Design and Delivery (MIS Should be)

Training Effectiveness and Evaluation(MIS Should be)

Training Records and Library (MIS Should be)

Role of Managers (MIS Should be)

Process Flow Chart

14. Employee Welfare & Benefits Policy

15.01 Group Mediclaim Insurance Policy

Eligibility

Duration of the policy

Coverage

Premium

Guidelines for New Joinees and Existing Associates

On Separation

Mediclaim Cashless Cards

Claim Limit

Claim Process

Process Flow Chart

15.02 Workplace Harassment Policy

Harassing Conducts

What is not included in Harassing Conduct

Preventive Measure

Compliant Reporting Procedure

Investigation Committee

Disciplinary Action

False Complaints

Process Flow Chart

15.03 Whistle Blowing Policy

Who is a Whistle Blower

Concerns that can be raised

Protecting the identity of the Whistle Blower

Investigation Committee

Complaint Reporting Process

Sending Anonymous Complaints

Investigation Process and Disciplinary Action

False Allegations

Process Flow Chart

15. Separation Policy

Factors of Separation

Notice Period

Fixed Term Appointment and Retainership

Full & Final Settlement Process in case of a Resignation

Full & Final Settlement Process in case of a Termination

Process Flow Chart

16. Email Policy

Appropriate Salutation

Use of CCs and Reply to All

Subject Line

The Body of the Email

Courteous Closing

Respond Promptly

PRIYA BRATA CHAKRABARTI (RETIRED)
18th October 2010 From India, Calcutta
Hello friends, Here is the draft employee handbook manual prepared by me. Still changes to be done according to our company members. Noorie
19th October 2010 From United States, Bothell
Hi!
I am in urgent need of HR Manual Kindly favour me for this.
e.mail :prashantsmartguy@yahoo.com


Regds,
Prashant
19th October 2010 From India, New Delhi
Hi!
I am in urgent need of HR Manual copy . Kindly favour me for this.
e.mail :prashantsmartguy@yahoo.com


Regds,
Prashant
19th October 2010 From India, New Delhi
There are lots of HR Manuals already posted here on CiteHR.
Don't keep asking people to send them to you.
Use the Download Search Box at the top of the page.
As I keep saying over and over again - Search FIRST Ask SECOND.
26th October 2010 From Australia, Melbourne
Hi everyone..
Rather than going for all the topics from a single source.
Search topics from different sources.That will help you do the best work on the manual.
Thanks to the cite Hr which is providing good content on Hr topics and issues.
Yugandhar
Corp - Sales exe
Naukri.com
9000977024
26th October 2010 From India, Hyderabad
hi all there is a santosh who have a list or Content that are in the Manual in the discussion which is very useful however Iam after one too as well..? Pita Tuiloma Fiji
26th October 2010 From Fiji, Suva
I am pursing final sem MBA i need Basic concepts of Human Resouce Management. it will use to attend the interview and frequently to give answers.plz send hr basic concepts to my inbox as early as possible.
18th February 2011 From India, Madras
Hi Manyank,
Thank you for the list. Very useful. I suppose you have prepared the manual too? It would give me a picture on how I could prepare a manula for my company.our is a start up company which am working as hr and admin to formulate policies this information given the glance how to set policies but it could help me more if you can send the manual too i hope you My email id is
Regards,
Radhika
attribution https://www.citehr.com/288169-hr-man...#ixzz2YiD7stWu
11th July 2013 From India, Mumbai
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