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Hello Folks,
Am seeking help from all of you regarding set up of HR Department in an Educational Institution (Pvt Engg College). Can you help me how should i start HR functions there from scratch (Since there is no HR dept there). I am going to start new HR Department.

Dear Sir/Madam I am Ramakrishna from hyd, i completed recently MBA(HR) from ICBM-SBE. Now i am searching for Job. can you help me to find job in HR department. Thanks & Regards D.Ramakrishna

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Mr. Prashaant kindly forward the details for setting up HR department in Institutions Karthick
I take this opportunity to introduce to you, PAYSQUARE which provides an end-to-end payroll service, an optimized and cost effective solution for your payroll needs.

Payroll Management

Enumerated below are the range of activities carried out as a part of Payroll Management:


• Monthly Master Calculation based on Attendance

• Arrears Calculation

• One time Payment & Deduction

• Overtime, Leave Encashment, Shift Allowance, Gratuity, Superannuation, Bonus Calculation

• Reimbursement Tracking & Processing

• Income Tax, PF, PT, ESI, LWF Calculation & Deduction

• Employee loan related calculations

• Employee perquisite calculation

• Investment & Flexi-basket declarations

• Hard furnishing Scheme Administration

• Third Party Payment Calculation

• Full & Final Settlement

• Administration of Employee Reimbursements

o Facilitation & computation of reimbursements linked to CTC of employees

o Vouching of Reimbursement documents/bills

o Information to Clients' employees regarding status of claims

o Tracking of Accruals, Bill submissions, Payouts and Balances

o Tracking LTA blocks

• Year End Income Tax Proofs

o Facilitation of proof submission online

o Help desk services at client location to enable their employees to submit proofs

o Verification of proofs and incorporation in payroll


• Employer Reporting

o Monthly Pay Register

o Provident Fund Deduction Report/Advice

o TDS Advice

o Professional Tax Advice (State Wise)

o Labour Welfare Fund Advice (State wise)

o ESIC Deduction report (Location wise)

o Payroll Summary reports

o Loan reports

o Tax Register

o Variance Analysis

o Net Pay Reconciliation

o Bank Advice for Salary Credit

o Headcount Reconciliation

o Reimbursement Reports

o Financial JV compatible with accounting package of the client

o Meal Voucher Procurement & Distribution Reports

o Third Party Payment Reports

o Any other reports as per Client requirements

• Employee Reporting

o Monthly Payslip

o Monthly Income Tax Statement

o Loan Payslip

o Reimbursement Balance Report

o Leave Balance Report

o CTC Report

o Annual Payslip

o Form 16 / Form 16A

Employee Self Service Portal:

ESS is a unique employee self service tool which is provided by Paysquare to the employees of Client Company. Clients’ employees would be given a unique ID and Password for accessing the data pertaining to them via internet.

The employees can access the following:

• Monthly Payslips and Tax sheets

• Online Tax Simulator

• Issue Base

• Polling

• Annual Payslip

• Reimbursement Summaries

• Declaration of Flexi Basket

• CTC Reconciliation

• Leave Balance Report

• Admin Login

Statutory Compliances

Enumerated below are the range of activities carried out as a part of Statutory Compliances:


• Registration of the company with Income Tax, Provident Fund, Professional Tax, Employee State Insurance, Labour Welfare Fund Authorities

• Calculation & Deduction of the respective statutory dues

• Employeewise Statutory dues reporting to the Client

• Preparation of Challan and remittance of the dues in bank

• Preparation of Monthly, Half Yearly, Annual and random returns

• Collation and compilation of employees' docume

• nts for Registration, Nomination, Transfer, Withdrawal and Pension

• Submission of Management and Employee related documents/returns with the respective statutory bodies

• Liaison with Statutory bodies


• Income Tax

o Quarterly eTDS returns

o Annual eTDS returns

o Form 27A

o Form 16 along with Form 12BA and Annexure (Digital/Manual Signature)

• Provident Fund

o Form 2 - Nomination Details

o Form 5 - List of New Joinees

o Form 10 - List of Resignees

o Challan (Account No. 1-2-10-21-22)

o Form 12A - Reconciliation of Monthly payable and paid amounts

o Form 3A - Personwise Annual Return - Individual Contribution Card

o Form 6A - Consolidated Statement of All PF Subscribers for Current Financial Year.

o Yearly Reconciliation of payable and paid amount - In prescribed format

o Employee PF Transfer - Form 13

o PF Withdrawal Forms - 19

o Pension Withdrawal - 10C

• Professional Tax

o Monthly Return cum Challan


o Form 1 - Nomination Details

o Monthly Challan

o Form 6 - Half Yearly Return


o Return Cum Challan - A1

We at Paysquare, provide this service at a cost, much lesser to what a business entity has to incur either by processing the same in-house or by availing this service from elsewhere without compromising on the quality. Corporates find this as a cheaper and more efficient approach rather than buying the Payroll Software and then employing staff for creating and managing salaries. In this approach the overheads of maintaining the software and having it modified every year as per the latest Financial Bill is avoided by the client.

I would like to look forward for making a presentation to you about our services and look for a positive response that can get this relationship, started.

Should you require any further information, please feel free to call on us at +91 990 800 3111 / jaidev.b at paysquare dot com

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