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Hi Seniors, Can any one explain me whar are the documents to be filed in Employee personal file and seqeuence of order. Regards Mr.Sanjay
Dear Sanjay,
the following documents are to be filed in the personla file:
1) Company employment form (filled at the time of interview)
2) Employee's resume along with the employment form.
3) Joining formalities documents and other related documents.
4) Other documents filed as per the situation (like experience certificate, service certificate, etc.)
5) Photo of the employee
6) Address and other information of the employee
Hi, Pls find attachment. This will be useful for you. Thanks Jennifa

Attached Files
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File Type: xls Employee personal file.xls (33.0 KB, 9650 views)

Dear Sanjay,
Following documents are to be filed along with cv and Employment Application form :
1. Date of Birth certificate
2. Educational certificate
3. Two passport size photographs
4. Experience certificate
5. Residential proof.
6. Copy of driving License (If Any).
7. Proof of Last Salary Drawn.
8. Proof of vehicle (If Any)
Dear jaladhimallesh, I highly suggest you to use the search tab in this community for any related queries because there are are loads of information on to the same topic...
Hi Jalad,
The following also can be considered
Copy of PAN Card
Address proof
Experience certificate or Relieving letter with the copy latest pay slip from the previous employer
Offer Letter and Appt. letter which has been by you (New Employer)
Why dont you make a list of documents that you feel are required for the Personal Records of employees.
We will surely help you complete the task. But first show some of your own initiative please.
Best Wishes,
Vasant Nair

Hi, depending upon the company you are posted in. If it is a large scale industry than protocol is being made. Take all relevant certificates signed by him/her, 2 photo copies, referrence letter. Make a file, put it in staff documents cupboard seprately.
Dear Mr Sanjay Personal files Updation Joining Report Employe Data Sheet Offer Letter Famiely Details Day wise Employe Related other Correspdance Sivakrishna HR - Assistant
Dear Sanjay,
Following is the order for keeping the employee date in Personal file.
1) Employee Resume
2) Personal Information form along with Passport size photograph
3) Test papers / Technical evaluation papers ( whichever is applicable)
4) Interview Assessement sheets with recommendations
5) Reference Checks
6) Offer Letter copy ( Accepted by the employee)
7) Appointment Letter copy
8) Joining letter
9) Educational Certificates, Experience Certificates Copies
10) Induction kit acknowledgment
After this whenever the employee is confirmed , confirmation review letter and confirmation letter.
At the end of the year , review letter/ review recommendation letter / Increment letter etc
Do feel free to mail incase you need any more clarity.
Chakradhar Reddy
1. copy of Form 2 EPF 2. copy of esi card. 3. Service record 4. 2 photograph 5. fitness certificate
Dear Sanjay, PFA the Employee Database check list, hope this would be helpful Warm Regards Santhoshi

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File Type: xls Employee Personal Data Check list.xls (22.0 KB, 2697 views)

Hi friends,
Can any one let me know how many min employee is required for obtaining PF & ESIC scheame inthe organistion.
can the orgn with total 10 or more employee have PF & ESIC scheame and how.
Pl mail me your suggestion at
Dear Sanjay,
please attache the below mentioned documents.
1.Employee address proof.
2. His education details certificate.
3. 1 copy of offer letter.
4. salary breakup sheet.
5.If company made any agreement with him 1 copy of agrement details.
6. Company Joning formate.
7. Interviw assessment copy.
I think thees documents is not enough but i know this much only.
Dear Sanjay,
The following documents are to be filed in a employee personal file.
1. Interview assessment form duly signed by concerned authority mentioning CTC.
2.Latest Resume
3.Company's standard application form
4.Joining Report
5.Offer letter along with salary breakup annexure set of photos
7.Educational certificates copies
8.Previous service certificates
9.Previous employer releiving certificate
10.PAN card copy & driving licences [If any]
11.Residence proof
12.Bank a/c details
13.Previous Form 16 if any
Dear All,
I have recently joined an origination as HR Exe ,before that there is no HR Department,i am the only one person in HR.
Now i want the make employee personal file.
can anybody suggest me the way to collect the all document,
Should i issue a notice or just give the information to all employee.
can anybody share with me the matter of same
I have recently joined a IT Company in Mohali,Punjab.We require PHP Developer,Content Writer and Web Developer.So that please tell any name of free job posting sit.So that my work will not hamper.
What are the difficulties implications an HR to face if Personal file of an Employeeis lost?
Dear All,
Please Send Update personal file in excel formats.
Sachin Kasana
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