Ash Mathew
Recruitments, Training`
Compensation And Policy
Chief Accountant
Manager It/hr
+7 Others

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Dear Seniors,
Earlier I used to work in an IT Company. I have newly joined as a HR Manager in a construction company where there was no HR Department.None of the processes are systematic here.There are only paper records.No soft copy of any important documents.

I am in the process of constructing the HR Department and make the processes systematic.I went through many postings in Cite HR and decided to start with preparing the hierarchy chart and preparing departments and assigning designations and employee codes.I have got the consent from my boss to move ahead with this.
However I need you help in this.

Question1 : As of now there are only accounts, admin,hr (after I joined), marketing departments here. However, there are site engineers, site supervisors,project engineers also.But I am unaware of what department they will belong to. Please suggest me what departments can be created for a construction company..
I have planned about Business Development and Customer Service.
But what about those people who are on site as I mentioned above?

Question2: Also how to assign employee code?Is there any system to follow?

I am loooking forward to your help as I am completely unaware of Construction field.

Revathi Pillai
Manager - HR
RMS India

For question no 2 - You can give number starting from one based on the date of joining. Kavitha
Hi Revathi,
For contruction u have following department:
Planning - u have planning head and executives
Quality - Quality head and executives
Materials and Purchase department
Customer Service Executive (this person does dfollow up on collection and interacts with existign customers frequently)
Marketing department
The project Head may come under the projects / ops dept

Thanks a lot for your immediate responses.
But Asha I have a doubt that what about the site supervisors, store keepers etc.Which department for them?will they also be under operations?
Revathi Pillai

They wil come under projects department,. Site Engineer, SIte supervisors.. all of them. That is they will report to the project head.
Thanks alot Ms.Asha for your prompt reply.I will consider your points and create departments accordingly.
Also let me take the opportunity to tell you that you have been a very active member of this site.All you replies are sensible and logical.I really appreciate your contribution as it has helped me many a times.
Thanks once again.
Revathi Pillai
Manager -HR
RMS India

Thanks Ms.Asha. But do keep on helping me as the construction of HR Department is a very complicated process which cannot be accomplished without the help of seniors like you all.
I also thank Ms. Kavita and Mr.Shijit for their prompt replies.
Revathi Pillai
Manager - HR
RMS India

Hi Revathi,
You have already got valuable ideas above..just adding on construction company can also have the following(self -explanatory)
to name a few:
  • civil department
  • architecture dept
  • project cost evaluation dept
  • administrations project
  • budget magagement
  • construction waste mgmnt
  • labor dept
  • safety&health dept
  • legal admin dept
  • Engg dept

Thanks Ms.Kavita for your valuable input. A few of the departments which you have given is required in the future such as Safety and Health dept, Legal dept. Can you please explain me what is Labor dept?Is it related to labor grievances?
Revathi Pillai
Manager -HR
RMS India

Yes Revathi, it would also cover the various Acts such as
  • Industrial Disputes Act
  • Minimum Wages Act
  • Workmen Compensation Act
  • Building & other construction welfare acts etc
In future you can also have an Training & Employment dept meet the recruitment of skilled engg/workers for ur firm

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