Need some good formats and samples for official letters... - salary break up

anamika_hr Started The Discussion:

Hi All,

My name is Anamika and i am one of the latest member of this knowledge sharing community. I have recently joined an organization as HR Executive and this is my very first job.

Actually i have been asked to workout some official letters, more specifically letters related to appraisal, warning, termination, re leaving, experience, payslips etc. Since this is my very first job i have no idea about all these things. I have tried net including Google but could not find my required stuff. Though i am an MBA in HR but this is something which has been untouched so far. So i need your help. I desperately need some good samples ASAP.

I would be indeed very greatful if i could get some good responses if not from you all few of you can do this.

This is my very first mail to this community.. hope to have good time ahead on this network..

Thanks a lot
Anamika Sharma

Dennu -  Member Since: May 2006
hi anamika.. welcome to citehr..u wil find all the formats in citehr..just type the letter format you have at the bottom of the page, the provided page..10 top most downloads... regards Daniel

anamika_hr -  Member Since: Aug 2007
Thanks vry much daniel.. I will surely follow your instruction nad try to find out.. hope i get my required stuff if not i will get back to you..

Amitmhrm -  Member Since: Feb 2007
Hi Anamika..

Welcome to citehr..

find below one of the sample format of Experience letter....


_____/HRD/___ Date_____________

Mr/ Ms. ____________


Dear Mr./ Ms. _____________,

This is to certify that Mr. __________________ ( name of the employee ) was working at ___________________( Company Name ) As _______________ ( Designation of the employee ) from ____________________ ( date of joining) to _______________( last working date ).

During his tenure, we found him to be .....................his services were found to be satisfactory.

We wish him all the best in his future endeavors.

For ___________________________



Amit Seth.

Amitmhrm -  Member Since: Feb 2007
Sorry couldn’t attach the same.. Find enclosed the same here..

Attached FilesProvided by community member Amitmhrm. Join us to learn and grow with your peers.
File Type: xls salary_slip_126.xls (21.5 KB, 3160 views)
File Type: xls salary_slip_180.xls (21.5 KB, 1118 views)
Amitmhrm -  Member Since: Feb 2007

Find below some more formats..


_____/HRD/___ Date_____________

Mr/ Ms. ____________

Dear Mr./ Ms. _____________,

Consequent to the review of your performance during the last year, we are pleased to promote you as ____________________________________.

We are sure you will make best use of the opportunity offered to you and contribute substantially to the success of our organisation as you have done in the past and fully justify the confidence placed in you by the management.

A separate communication on the details of your salary revision is being sent o you.

Wishing you all the best.

For, Company Name


Warning Letter in case of absence without information

21st August 2007


Sub. Warning Letter


It has been observed that you have proceeded on leave without prior permission of the concerned authorities, resulting in willful insubordination and gross negligence of duties, in your capacity as Designation.

Absenting yourself from duties without prior intimation is a misconduct for which you are making yourself liable for necessary action.

You are hereby warned to refrain from such activities; failure to do so shall invoke appropriate action.

You are further advised to submit a written explanation on your unauthorized leave as soon as you receive this letter or as soon as you resume duties.

Kindly treat this as very urgent.

For' Company Name

Name :


_____/HRD/___ Date_____________

Mr/ Ms. ____________

Mr./ Ms. _____________,

This is in continuation to our letter dated _____________, which was sent to your last known address, by registered post, calling upon you to submit a written explanation within 48 hours, for your continued absence, without any intimation . We note with regret that you have neither resumed your duties nor have you explained the reason for your continued, willful and unauthorized absence.

As per the terms of your appointment letter dated ________________, it is clearly indicated that absence for a continuous period of 10 days without prior approval of your superior, (including overstay on leave/ training) would result in you losing your lien on the service and the same shall automatically come to an end without any notice or intimation.

You are hereby informed that you have lost your lien on your service as a ________________________ and it is deemed that you have abandoned the employment of your own accord. The relationship between you and the Co. has ceased to exist with effect from ___________________.

You may collect your full & final settlement dues, if any, from the Accounts Department.

For, Company name


Note: Print all the formats in duplicate and get a sign from the concerned person and attach the same with his personal file


Amit Seth.

forty4 -  Member Since: Jul 2007
Hi, i think this will be usefult to you

Attached FilesProvided by community member forty4. Join us to learn and grow with your peers.
File Type: doc official_letters_212.doc (38.5 KB, 6435 views)
surajk -  Member Since: Aug 2007
hi anamika, buy H L KUMAR’S LABOR MANAGEMENT ( FORMS & PRECEDENTS) BOOK only Rs.900.00 very nice, thanks to HL KUMAR regards suraj

merina -  Member Since: Feb 2007
Hi, I tried to search for this book of H L Kumar’s, but the same unavailable. Any suggestions for any specific bookstore etc. Would be of great help if you can reply to the same.

basudeva -  Member Since: Nov 2005
Dear Anamika,

Kindly go through download section of this citehr website and search for formats. you can find various types of formats as per your need for HR work.

Basudeva Choudhury
New Delhi
Mobile no. 9891430567


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