htareen Started The Discussion:
In some organizations, employer ask for HR & Administration Manager, question arises, is both the jobs are different or linked with each other, in the previous setup there were three different categories like PERSONNEL, ADMINISTRATION And now it is HR& Administration.[/quote]
I would also like to add comments from my side according to my understanding and knowledge.
In actual, there is a lot much difference between HR and administration but unfortunately smaller organizations or organizations with unclear HR concepts / functions mix it up with each other and thus such posts do arise like HR and Admin manager and thus instead of hiring and seperating these two post, they want to take the work of both these areas from a single person.
It was truly said that HR could perform the tasks of Administration which are of routine nature (e.g. transport management, vehicle problems handling in pharmaceutical organizations, construction or civil matters...etc) but the tasks performed by HR are definately specialized in nature (Like training and development according to the needs, performance appraisal, career management & succession planning, motivating and retaining employees....etc).
As far as the personnel managment is concerned, it is considered to be the old form of HR and older concept in which human side of employees was less viewed or focused.
Hopefully, I am able to clear the difference between all these.
If we go through the defination of the Administration " TO CONTROL AND LOOK AFTER THE ORGANIZATION AS PER COMPANY POLICY. It is the administration who closely coordinate with the employees in all respect, so he under stand the capabilities and potiential of each and every employee. it is totally depand upon the capability of Administrator who can change the policies as per the environment, in fact it is admin who make the company policies as per requirement of the management.
Well, it could be right only in definition and till the time while HR was not evolved but after HR's arrival in the industry, the definition and the actual tasks have been changed and now its the time for re-defining Administration.
Earlier, administration was a general term used to carryout, develop and control the systems of the country or organization. It was there in Beurucaratic Systems But with the emergence of HR, it has been realized that human aspect shouldn't be ignored as human is the asset of organization and organizations couldn't grow without the growth of its employees and thus now beurucratic system is at downfall with the rising HR Systems and Approach.
The tasks which I have mentioned in my previous reply for administration don't show that admin is closer to the employees instead its the HR which is more closer so its now HR which has to make sure that policies are made for the benefit of employees and are implemented as well.
I hope that I have cleared the differences in detail now but if it is not then please just have a look at the functions being performed by HR and administration in different well established organizations.
Acc. to me, HR & Admin are reciprocal to each other and have their own domains
and acc. to companies nature of work one can lead other or can be taken care by one person.
Admin main responsibility:
1. Organization Structure : However HR Maintains this and regulary update thr' Trg. & Dev. afterwards
2. Material In/Out Sytems incl. issuing and Stock taking
3. houskeeping & Security
4. Accountancy & Various Returns like Income Tax, Excise etc.
5. Banking finacial operations
6. purchasing /sales
7. Production Planning
8. Tranportaion for Staff/workers.
9. Making policies in view of Labour laws (HR person will be guide for this)
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