Here is the requested draft that might be useful to you. Disciplinary actions are guidelines stipulated in the company's policy according to government rules, so you have to adhere to those rules.
Name of Employee
SUBJECT: Warning Memo
On [DATE], at [TIME] we met to discuss the problem of your unacceptable habit of taking frequent breaks during working hours. Please note that your act influences other team members negatively and thus bringing down the discipline level in our organization.
All you need to do to improve your habit you need to observe break during specified break-timings.
I will assist you in any way that I can to remedy the problem, however, unless the matter can be corrected, I shall have no other alternative but to further disciplinary or corrective actions. Please treat this warning seriously and improve accordingly.
Slight difference here is that the question was related to notifying someone who created indiscipline among the group. And this notification was solely addressed to that particular fellow hence those salutations and closures.
Using them in this way do not change its legal status.
Here is a sample of Office memo
JSS PUBLIC SCHOOL
A-104 A Sector – 61, Noida
20th July 2012
Sub: Using of School Bus
You were asked not to use the school bus. It was reported that you have used the school bus on 19.07.2012. Further you went on to argue with the bus
in-charge Mrs. Dona inspite of her insistence not to use the school bus in the presence of the children.
It is an act of indiscipline, misbehavior and insubordination. You are hereby directed to explain within 24 hours from the date and time of receipt of this memo
G B Hegadi
Mrs. Manasi Agarwal
PRT; Computer Teacher
JSS Public School, Noida
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