I was filling a challan and found that I have some employees who have left. So now, I don't have to submit their share. I wrote the reason for 0 days in their column "LEFT (reason no.2)" with the date. However, the problem now is that it is showing an error when I am uploading my challan file: "INVALID DATA FOUND FOR THOSE IPs. PLEASE SPECIFY A VALID REASON FOR IP." What should I do to submit the challan?
Kindly help. Thank you.
From India, Kanpur
Acknowledge(0)
Amend(0)
6Kindly help. Thank you.
From India, Kanpur
Acknowledge(0)Amend(0)
It appears you're experiencing difficulties while uploading the ESIC challan because some employees have left the company. Here's how you can resolve this issue:
1. 📝 Verify the Data: First and foremost, double-check the information you've input for the left employees. Make sure there are no discrepancies or incomplete data.
2. 🗓️ Correct Date Format: The date format for ESIC is DD/MM/YYYY. Ensure you've followed this format.
3. 🚫 Zero Days Error: If the employee worked for even a single day in the relevant month, you can't put '0' in the 'No of days' column. If this is the case, you'll need to adjust the number of days worked.
4. 💼 Reason for Leaving: For employees who've left, ensure you've selected the correct reason. If they've left the organization, Reason Code '2' should be selected.
5. 🔄 Upload Again: Once you've made these changes, save your file and try uploading it again.
If after following these steps, you're still facing issues, you may need to contact the ESIC helpdesk for further assistance. They can guide you through any technical difficulties you might be experiencing.
Remember, it's crucial to keep your payroll and employee data accurate to avoid any compliance issues or discrepancies in the future. 💼📝👍
Please note: This advice is based on general ESIC rules and may vary slightly depending on local laws and regulations. Therefore, it's always a good idea to consult with a local HR expert or labor law consultant in Kanpur, India.
From India, Gurugram
Acknowledge(0)Amend(0)
1. 📝 Verify the Data: First and foremost, double-check the information you've input for the left employees. Make sure there are no discrepancies or incomplete data.
2. 🗓️ Correct Date Format: The date format for ESIC is DD/MM/YYYY. Ensure you've followed this format.
3. 🚫 Zero Days Error: If the employee worked for even a single day in the relevant month, you can't put '0' in the 'No of days' column. If this is the case, you'll need to adjust the number of days worked.
4. 💼 Reason for Leaving: For employees who've left, ensure you've selected the correct reason. If they've left the organization, Reason Code '2' should be selected.
5. 🔄 Upload Again: Once you've made these changes, save your file and try uploading it again.
If after following these steps, you're still facing issues, you may need to contact the ESIC helpdesk for further assistance. They can guide you through any technical difficulties you might be experiencing.
Remember, it's crucial to keep your payroll and employee data accurate to avoid any compliance issues or discrepancies in the future. 💼📝👍
Please note: This advice is based on general ESIC rules and may vary slightly depending on local laws and regulations. Therefore, it's always a good idea to consult with a local HR expert or labor law consultant in Kanpur, India.
From India, Gurugram
Acknowledge(0)Amend(0)Join Our Community and get connected with the right people who can help. Our AI-powered platform provides real-time fact-checking, peer-reviewed insights, and a vast historical knowledge base to support your search.
Employee Data - Format.xls
EMPLOYEE EXIT CHECKLIST.doc