Actually, I am an HR Trainee. I want to know how to apply for ESIC for employees, what documents are needed for ESIC, and finally, how to claim or use those features. Could someone please explain my doubts?
From India, Chennai
Acknowledge(0)
Amend(0)
From India, Chennai
Acknowledge(0)Amend(0)
ESI Number Generation and Employee Registration
During the payment process, you need to generate the ESI number for the employee. At this time, you must enter the employee's details, which can be collected through Form 1.
Take a printout of the Temporary Card and give it to the employee to check the details. Make any necessary corrections and provide a fresh printout. Ask them to attach a small family photo and return the form. Attest the photograph with the authorized signatory (with seal) and return it to the employee.
Advise the employee to visit the nearby ESI Branch Office with the temporary card for Biometric Registration. Once completed, within 30 days, the employee will receive two ESI permanent cards. Advise the employee to give one card to their family and ask family members to undergo the same biometric registration process using the ESI permanent card. (The employee does not need to accompany them.)
Claiming Medical Reimbursement and Leave Salary
For medical reimbursement, the employee should obtain a referral letter before receiving treatment or within two days of the admission date. If the referral letter is obtained before treatment, all payments will be made directly to the hospital by ESI. If the referral letter is obtained after admission, the employee can only claim bills after payment. During the claim, the employer should provide a letter stating that no financial support was provided during treatment. The employee should submit the referral letter, the employer's letter, and medical bills to the ESI Branch Office.
For Leave Salary, the employee should obtain a leave letter from ESI, which confirms the sickness. After the leave, the employee should submit the leave letter to ESI. ESI will request the employee to obtain a signature from the employer on a leave confirmation form. The employee should submit the filled form to ESI along with the employer's signature. ESI will pay the leave salary to the employee's bank account.
Let me know if you have further doubts.
Cheers...
From India, Chennai
Acknowledge(0)Amend(0)
103During the payment process, you need to generate the ESI number for the employee. At this time, you must enter the employee's details, which can be collected through Form 1.
Take a printout of the Temporary Card and give it to the employee to check the details. Make any necessary corrections and provide a fresh printout. Ask them to attach a small family photo and return the form. Attest the photograph with the authorized signatory (with seal) and return it to the employee.
Advise the employee to visit the nearby ESI Branch Office with the temporary card for Biometric Registration. Once completed, within 30 days, the employee will receive two ESI permanent cards. Advise the employee to give one card to their family and ask family members to undergo the same biometric registration process using the ESI permanent card. (The employee does not need to accompany them.)
Claiming Medical Reimbursement and Leave Salary
For medical reimbursement, the employee should obtain a referral letter before receiving treatment or within two days of the admission date. If the referral letter is obtained before treatment, all payments will be made directly to the hospital by ESI. If the referral letter is obtained after admission, the employee can only claim bills after payment. During the claim, the employer should provide a letter stating that no financial support was provided during treatment. The employee should submit the referral letter, the employer's letter, and medical bills to the ESI Branch Office.
For Leave Salary, the employee should obtain a leave letter from ESI, which confirms the sickness. After the leave, the employee should submit the leave letter to ESI. ESI will request the employee to obtain a signature from the employer on a leave confirmation form. The employee should submit the filled form to ESI along with the employer's signature. ESI will pay the leave salary to the employee's bank account.
Let me know if you have further doubts.
Cheers...
From India, Chennai
Acknowledge(0)Amend(0)
If a worker or staff member's gross salary is above 21,000, and they worked for only 10 days in April earning 8,000, are they eligible for ESIC coverage? For example, if the gross salary is 17,000 + 4,900 (HRA) + 1,095 (other allowances) = 23,095, and the worker only worked for 10 days receiving 8,000, should they be covered under ESIC or are they exempt from coverage?
From India, Mumbai
Acknowledge(0)Amend(0)
From India, Mumbai
Acknowledge(0)Amend(0)CiteHR is an AI-augmented HR knowledge and collaboration platform, enabling HR professionals to solve real-world challenges, validate decisions, and stay ahead through collective intelligence and machine-enhanced guidance. Join Our Platform.
Documents required for ESI Code.doc
PF ONLINE CLAIM PROCESS.jpg