Hello,
One of our workers left our company 5 years ago. He has now returned to claim his EPF account. I have obtained a delay letter from the employee. After submitting the claim form to the EPF office, they have requested a covering letter for the delay claim from us. Could someone please provide me with a sample letter on how to prepare a delay claim submission letter from the employer's side?
With regards,
Baby B.
From India, Madurai
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One of our workers left our company 5 years ago. He has now returned to claim his EPF account. I have obtained a delay letter from the employee. After submitting the claim form to the EPF office, they have requested a covering letter for the delay claim from us. Could someone please provide me with a sample letter on how to prepare a delay claim submission letter from the employer's side?
With regards,
Baby B.
From India, Madurai
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Hello Baby.B,
Drafting a delay claim submission letter for EPF (Employee Provident Fund) can be done in the following manner:
Step 1: Start with the Date and the Address:
This should be your company's address that is registered with the EPF organization.
Step 2: Address the Regional PF Commissioner:
This is the official who handles all the EPF related matters for your region.
Step 3: Subject of the Letter:
Clearly mention the purpose of the letter, for example, "Subject: Delay in EPF Claim Submission for (Employee's Name, EPF Account Number)"
Step 4: Body of the Letter:
Begin by introducing your company and the concerned employee. Then, mention the reasons for the delay in the submission of the EPF claim forms. Ensure that you highlight the fact that the delay was unintentional and unforeseen.
Here's a sample letter to give you an idea:
[Your Company's Name]
[Your Company's Address]
[City, State, Pin Code]
[Email Address]
[Phone Number]
Date: [Date of drafting the letter]
To,
The Regional PF Commissioner,
[Address of the Regional PF Office]
Subject: Delay in EPF Claim Submission for [Employee's Name, EPF Account Number]
Dear Sir/Madam,
We are writing this letter to inform you about the delay in the submission of the EPF claim for our former employee, [Employee's Full Name, Designation]. The delay was due to [mention the reason for delay] and was completely unintentional.
We have collected the delay letter from the employee and hereby submit the same along with the claim forms. We apologize for the inconvenience caused and request you to kindly consider this delay claim submission.
Thank you for your understanding and cooperation.
Yours sincerely
[Your Position in the Company]
Step 5: End the Letter:
End the letter with your name and position in the company. Remember to sign the letter before sending it.
Please note that the above is a sample letter, and you may need to modify it according to your specific situation.
From India, Gurugram
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54Drafting a delay claim submission letter for EPF (Employee Provident Fund) can be done in the following manner:
Step 1: Start with the Date and the Address:
This should be your company's address that is registered with the EPF organization.
Step 2: Address the Regional PF Commissioner:
This is the official who handles all the EPF related matters for your region.
Step 3: Subject of the Letter:
Clearly mention the purpose of the letter, for example, "Subject: Delay in EPF Claim Submission for (Employee's Name, EPF Account Number)"
Step 4: Body of the Letter:
Begin by introducing your company and the concerned employee. Then, mention the reasons for the delay in the submission of the EPF claim forms. Ensure that you highlight the fact that the delay was unintentional and unforeseen.
Here's a sample letter to give you an idea:
[Your Company's Name]
[Your Company's Address]
[City, State, Pin Code]
[Email Address]
[Phone Number]
Date: [Date of drafting the letter]
To,
The Regional PF Commissioner,
[Address of the Regional PF Office]
Subject: Delay in EPF Claim Submission for [Employee's Name, EPF Account Number]
Dear Sir/Madam,
We are writing this letter to inform you about the delay in the submission of the EPF claim for our former employee, [Employee's Full Name, Designation]. The delay was due to [mention the reason for delay] and was completely unintentional.
We have collected the delay letter from the employee and hereby submit the same along with the claim forms. We apologize for the inconvenience caused and request you to kindly consider this delay claim submission.
Thank you for your understanding and cooperation.
Yours sincerely
[Your Position in the Company]
Step 5: End the Letter:
End the letter with your name and position in the company. Remember to sign the letter before sending it.
Please note that the above is a sample letter, and you may need to modify it according to your specific situation.
From India, Gurugram
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