Do you have any proof that this Sales Executive took the 25 K from the customer.....like Receipt given to customer, etc?
If Yes, then it amounts to outright theft/embezzlement from the Company.
Issue him a letter to pay-up WITHIN a specific timeframe.....1/2 weeks. There's no specific format--it's a straight-cut letter giving the details of the transaction & what you want the guy to do.
If he still ignores it, just lodge a Police Complaint.
Guess you have waited for long enough.
1st May 2016 From India, Hyderabad
Date,voucher number,purpose,amount,recipients signature etc.
there after write a simple clear letter to salesman
It is reported by M/S ----company that a sum of Rs------on a/c of -----(Nature of transaction) was handed over to you on-----.
The said amount has not been deposited in company a/c so far.
You are hereby directed to account for the said transaction by ---(date not more than one week).
Reasons for delay in recording the transaction is also to be furnished by--(date)
Necessary action will be initiated against you in case of any further delay.
Give it to him and obtain receipt for the letter.
Subsequently just take action including police complaint if compelled to do so.
The integrity of the person is doubtful as seen from this action.
Since transaction took place more than a year ago ,it is now more urgent to expedite actions on top priority.
1st May 2016 From India, Pune