In our company we have practice of maintaining physical as well as soft copies of each employee file. We allocate a unique badge no. to each employee and based on that create an employee file when employee joins and file is closed on disassociation with company.
Our file contents consist of:
YELLOW CARD - Summarized info
EDUCATIONAL QUALIFICATION COPIES
MEDICAL REPORT COPY
JOINING REPORT COPY
SMART CARD COPY / PRINT OUT OF SMART CARD DETAILS - NATIONAL ID
PASSPORT COPY / RESIDENCE PERMIT COPY
GOSI REGISTRATION COPY
SALARY DATA COPY WITH TRADE
SICK LEAVE NOTES
PAYMENT OF SETTLEMENT etc.
CLEARANCE CHIT/ NOTE
WARNING / DISCIPLINARY ACTIONS, IF SERVED TO EMPLOYEE
DRIVING LICENCE COPY
FAMILY MEMBERS DETAILS
ACCOMODATION & PERSONAL ADDRESS
The above contents can be modified based on your organization requirements. Hopefully this has resolved your query. Let me know in case of further details or clarification required on this regards.
Thanks & Regards,
27th April 2016 From Bahrain, Manama