I m looking for Policy of LTA, Medical, Mobile & Petrol reimburshment.
I m also looking for their reimburshment forms, can u please send me email on , or u can also post it on Citi HR.

From India, Mumbai

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Hi Friends, I am also interest to note the above issue and will appreciate your help in this regard if some one knows. Regards, Muru
From Japan, Koto
Hi Friends,
It would be great if someone can forward me the policy on LTA, Mobile, Medical, Petrol & Other reimbursements ASAP.
Also please send me the policy of accounts deptt., if possible.



1. Leave Travel Allowance (hereinafter referred to as L.T.A) is around 2 months basic salary for Top Management Level and 1 month of Basic salary for Junior Management Level.

2. LTA benefit can be availed by the staff once during the financial year of the Company viz 1st April to 31st March. It will be in respect of and will relate to the LTA accounting period viz to the service put in by the Executive during the period of previous 12 months ended 31st March (except in the case of new entrants when LTA benefit period will subject to rule 7 hereof, relate to the previous 12 months of continuous service put in by the Executive since the date of his employment.

3. Privilege Leave, sick leave and all other authorized leave availed of during the LTA accounting period will be treated as period of continuous service for the purpose of this scheme.


4. An employee ˇV Executive and staff category becomes eligible to draw LTA if he / she is a permanent employee and has put in 12 months of service in the LTA accounting period.

In case of employee appointed on probation and confirm thereafter, Service would be deemed to have commenced from the date of employment.

5. Eligibility in respect of employees whose services commence during a financial year will be determined as under:

a) The LTA accounting period for an employee who commences service on or before 30th September in any year, will be deemed to have commenced from 1st April, of that year, the LTA benefit period will, however commence from the completion of continuous service.

b) The LTA accounting of an Executive who commences service on or after 1st October in any year will commence only from the following 1st April.

6. LTA benefit shall be availed of by a employee during the relevant LTA benefit period only and no employee shall be entitled to carry forward his LTA benefit. However, if the management is not able to sanction leave to the employee during the relevant LTA benefit period, the employee shall be allowed to carry forward the unavailed LTA to the next LTA benefit period.

7. An employee will be eligible to draw LTA only if he / she proceeds on privilege leave in the LTA benefit period for a minimum period of one week. LTA can be drawn only once during the LTA benefit period and cannot be claimed on prorata basis or for intervals between privilege leave periods.

8. An employee who ceases to be an employee of the Company for any reason other than by retirement or death during a financial year, will not be eligible for any prorata LTA for that LTA accounting period. Such an employee however, will be permitted to the LTA during that LTA benefit period if not already availed of by him before leaving.


9. An application for privilege leave, accompanied by a written application for admissible LTA duly sanctioned by the appropriate authority, should be forwarded to the Head office Payroll Section for disbursement of LTA.

10. The Head Office Payroll section shall maintain an appropriate register, recording the eligibility and disbursement of LTA with dates etc. and prior to disbursement appropriate the Head Office Payroll Section shall make entries in the said register. After verification of the admissibility of leave, LTA etc., and making entries in the appropriate register the payroll section will return the voucher to the employee concerned for collection of LTA amount from the payroll / Mahad payroll.

11. The appropriate authority in respect of sanctioning of leave and LTA shall be the Director/General Manager ˇV Works / General Manager.

12. The disbursing authority shall ensure that disbursement is effected only if the voucher contains a remark by the Executive payroll Section that necessary entries in the register have been made.


The Company strongly believes in the safety and health of all its employees. Hence, the Company has provided helmets to all its employees using two wheelers and insists on the employees using the same.

Similarly, in the case of Senior Executives i.e. Category M6 and above, the company encourages a changeover from 2 wheelers to 4 wheelers and the Company has declared the following facilities for its employees having their own vehicle (4 wheeler) and its use for commuting from residence to office / factory & back.

Petrol Expenses shall be reimbursed by the company on an Actual basis either on a Fixed Calculation or on presentation of Petrol Bills. Petrol requirement per month shall be serviced by the Company from the Petrol Pump where the Company maintains a Credit Account or in other cases on a cash purchase basis. The working of petrol required per month shall vary from employee to employee, taking into consideration his distance in kms from residence to the office/factory.

The actual Kms x 26 days* (or actual working days)

= kms „i 10 kms per Ltr = ltrs per month

e.g. xyz who resides at Thakur Complex, the distance from his residence to office at Vile Parle one way is 17 Kms.

Hence, his reimbursement shall be as follows :-

17 x 2 = 34 Kms per day x 26 days = 884 Kms p.m.

„i 10 Kms / per Ltr. = 88.4 Ltrs petrol. Say 89 liters petrol p.m.

(Hence he shall be reimbursed for 89 litres of petrol per month either on cash basis or he can avail of the companyˇ¦s credit facility being maintained at any of the Petrol Pump)

a) A monthly maintenance allowance of Rs. 250/- for servicing and oil etc., + Rs. 250/- towards minor maintenance


b) The Company shall provide after a period of every 3 years a complete set of 4 tyres and a new Battery against actual bill / cash memo etc.

c) The Company shall not pay any other allowances/charges incurred towards maintenance except for those mentioned above.

A person using his vehicle for official Companyˇ¦s work will be eligible for petrol reimbursement used for such work by producing voucher with supporting evidence and /or @ Rs.3/- per K.M..

i hope this will serve your purpose



From India
If my joining date 26th may. if i want to leave / resign the company onemonth before for the completion of one year ie 1st april , shall i eligible to avail LTA?
From India, Pune

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